Specifications include, but are not limited to: The requirements identified herein are for informational purposes only and the Town reserves the right to add and/or delete services based on specific tasks. The successful bidder shall provide the following services to the Town: A. Printing Services 1. Printing services are required for sets of construction drawings printed from digital files provided by the Town. 2. Typically, construction plan sets range in size from 20 sheets to several hundred sheets. The number of required copies typically ranges from one to twenty sets. 3. The majority of the printing is Architectural Size D (24” X 36”), with a smaller percentage being Architectural Size B (12” X 18”). Occasional other sizes of large format printing is required. 4. The original plans will be provided to the contractor electronically in Adobe Acrobat (PDF) format. It is desired that these electronic files be transmitted either by e-mail or by uploading the files onto the contractor’s website. 5. No separate charges will be allowed for data processing services. Rather, the unit price for printing services shall include any data processing required. 6. Each copy of the plan sets must be bound using edge binding as appropriate. On very large plan sets where staple binding cannot be used, screw post binding will be required. The cost of edge binding will not be paid for separately, but rather is included in the unit price for printing services. 7. Payment for printing services will be made on a unit price per square foot basis. The unit price for these services will include all data processing costs, printing, and edge binding of plan sets. 8. Delivery of plan sets to the Town will be paid for separately (see “Pick up and Delivery” below). B. Scanning Services 1. Scanning services are required to create electronic files from existing paper sets of construction drawings. 2. The contractor will provide an electronic file of the scanned plan set in Adobe Acrobat (PDF) format with a minimum resolution of 300 dpi. 3. Typically, construction plan sets range in size from 20 sheets to several hundred sheets. 4. The majority of the existing hard copy plans are Architectural Size D (24” X 36”), with a smaller percentage being Architectural Size B (12” X 18”). Occasional other sizes of large format plans require scanning. 5. The original paper plan set(s) to be copied must be picked up from the Town of Leesburg; after scanning, the original paper plans may be required to be delivered back to the Town or may be requested to be discarded. The contractor will be compensated for the pick-up and delivery (if needed) of the plan sets (see “Pick-up and Delivery” below). 6. No separate charges will be allowed for data processing services. Rather, the unit price for scanning services shall include any data processing required. 7. If we require that paper plan set(s) are to be returned to the Town, after scanning is completed, new edge binding is required for the original plan sets. No additional compensation will be provided for rebinding the original plan sets. The cost of rebinding the original plan sets is included in the unit cost for scanning. 8. Payment for scanning services will be made on a unit price per square foot basis. The unit price for these services will include all data processing costs, and edge binding of original plan set (if original plan set is required to be returned to the Town). 9. Pick-up and delivery (if needed) of original plan set to the Town will be paid for separately (see “Pickup and Delivery” below). C. Copying Services 1. Copying services may be required for sets of construction drawings printed from existing paper copies. 2. Typically, construction plan sets range in size from 20 to 100 sheets. Typically, the number of required copies typically ranges from one to five sets. 3. The majority of the printing is Architectural Size D (24” X 36”), with a smaller percentage being Architectural Size B (12” X 18”). Occasional other sizes of large format copying are required. 4. The original paper plan set to be copied must be picked up from the Town of Leesburg, and the original and copy(ies) must be delivered back to the Town. The contractor will be compensated for the pick-up and delivery of the plan sets (see “Pick-up and Delivery” below). 5. No separate charges will be allowed for data processing services. Rather, the unit price for printing services shall include any data processing required. 6. Each copy of the plan sets must be bound using edge binding as appropriate. On very large plan sets where staple binding cannot be used, screw post binding will be required. The cost of edge binding will not be paid for separately, but rather is included in the unit price for copying services. 7. Payment for copying services will be made on a unit price per square foot basis. The unit price for these services will include all data processing costs, copying, and edge binding of plan sets.
