Quote/bid to be based upon estimated program participants, however final contract to be based upon actual services delivered. ● To conduct a site visit and inspection of potential facility prior to and within 30 days of submittal of quote/bid for that facility to confirm fulfillment of all specifications, requirements, and standards. ● To arrange and secure all logistical requirements of program. ● To manage and oversee site facilitation/coordination services when providing such services under this contract. ● To resolve any hotel/lodging and restaurant/catering issues promptly ● To be available 24 hours per day to respond to telephone calls within 15 minutes and to onsite emergencies not resolved by telephone within a reasonable amount of time based upon necessary travel distance. ● To ensure that DHCD or their designated staff has the authority to make changes and modifications on site to contract with subcontractor or facility to address issues, with any resulting additional charges incurred to be included as change order to final contract amount. ● To provide DHCD with all substantiating documentation upon completion of the program, including an invoice with all relevant charges and a hotel/facility lodging folio. ● Quote/bid to include all overhead, profit, and all incidental costs required to perform above responsibilities, however overnight hotel/lodging accommodations, restaurant/meal provisions, and transportation for event/conference planners not to be provided, incurred, or reimbursed by DHCD unless included in total quote/bid amount
