I. Introduction
THIS IS A SOURCES SOUGHT NOTICE. NO SOLICITATION IS AVAILABLE AT THIS TIME. The purpose of this Sources Sought Notice is to identify potential sources capable of performing the effort described herein pursuant to FAR part 10, Market Research. This is for planning purposes only.
Any information submitted by respondents to this Source Sought Notice is voluntary. The Government does not intend to award a contract on the basis of this notice or to otherwise pay for the information solicited. Neither unsolicited proposals nor any other kinds of offers will be considered in response to this RFI. Respondents should not construe this notice as a commitment by the Government.
If the vendor believes that their response contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C. 552), the cover page of their response shall be marked with the following legend:
"The information specifically identified on pages ____________ of this response constitutes trade secrets or confidential commercial and financial information which the vendor believes to be exempt from disclosure under the Freedom of Information Act. The offeror requests that this information not be disclosed to the public, except as may be required by law. The vendor also requests that this information not be used in whole or part by the government for any purpose other than market research."
II. Sources Sought Objective:
The goals of this Sources Sought are to identify if the Government¿s requirement contains sufficient information for vendors to submit quotes, and to assess the competitive environment.
III. Statement of Work
I. SCOPE
The vendor will provide services to support the design and development of between eight to ten asynchronous LXs that measurably enhance identified competencies within the federal wildland fire workforce. Each LX will require between one to four student hours of engagement. Hours of student engagement will include time students spend completing application activities, case studies, etc. The design and development will be completed between the award of the contract and March 31, 2026. The Government anticipates requiring two to four LXs per month.
II. Attachments
Attachment 1 DOI IT Baseline Compliance Guidelines
III. Tasking
The required tasking and deliverables must include:
1. Actively participate with FWDP staff in meetings and correspondence re: the LX¿s as requested by the COR.
2. The Government will provide some content directly. The vendor must use newer tools and applications to quickly gather potential content based on the learning objectives.
3. The LXs must be developed using tools organic to Moodle Workplace, other than the creation of video files. The vendor is encouraged to use generative AI tools to maximize efficiency, reduce development time and streamline instructional design and development. If the vendor uses generative AI, then upon request the vendor must provide the government a list of generative AI tools as well as any prompts used to generate the development of content for the LXs. The prompts and any work products created during the development of each LX must become the property of the Government, in accordance with FAR 52.227-14 Rights in Data-General.
4. Submission of a design document, in accordance with the vendor¿s quote, prior to any development, that describes the types of activities and resources that will be included in each LX. In lieu of a design document, the vendor may use the government¿s Moodle Workplace development site to create a course shell with placeholders for a description of activities and resources that will be included in the LX. The design document is due within 10 business days of receiving the LX terminal and enabling learning objectives from the COR. The Government will provide feedback within 5 business days.
5. Make revisions to the design document or the Moodle Workplace design course shall be based on one review cycle. The final design document will be provided within five business days of receiving the Government¿s input.
6. Develop assessment and application activities that are similar to sample assessment and application activities the government will provide upon award of the contract. Assessment activities primarily consist of eight to ten Likert scale questions that students use to self-assess their competency in the LX subject matter. Application activities primarily consist of three to five questions the students respond to that identify how they plan to apply the learning, and an additional three to five questions that students respond to that have them reflect on what they learned from completing the application activity. Initial development of each LX should be fully accomplished within 10 business days of receiving the Government¿s approval of the final design document
7. Develop learning activities for each LX that teach the students the key concepts needed to achieve the learning objectives of that LX.
8. Make revisions to the development of each LX based on one review cycle. The final developed LX is due within five business days after receiving the Government¿s signoff on the initial LX development.
9. Before the end of the period of performance, the vendor must submit an Accessibility Conformance Report (ACR) certifying the LX deliverables¿ conformance with Section 508 compliance in accordance with the requirements at Accessibility Conformance Report (ACR) | Section508.gov.
10. All deliverables must be in conformance with the standards in Attachment 1 DOI IT Baseline Compliance Guidelines.
11. Video Fidelity Requirements:
1. File Format
¿ Format: MP4 (H.264 codec)
¿ Container: .mp4
¿ Audio Codec: AAC
2. Resolution
¿ Standard: 1920x1080 (Full HD)
¿ Minimum Acceptable: 1280x720 (HD) ¿ only for screen recordings or low-bandwidth modules
¿ Optional: 4K (3840x2160) for flagship content, if justified and approved
3. Frame Rate
¿ Standard: 30 fps
¿ Acceptable Range: 24¿30 fps depending on animation or motion style
4. Bitrate
¿ Target Bitrate: 5¿10 Mbps for 1080p
¿ Minimum Bitrate: 3 Mbps for 720p
¿ Audio Bitrate: 128¿192 kbps
5. Audio Quality
¿ Voice Clarity: Clean, intelligible, and free of background noise
¿ Voice Type: Human or AI-generated voice must be natural-sounding and appropriate for the audience
¿ Volume Normalization: Consistent across all modules
6. Accessibility
¿ Captions: Required (closed captions in .vtt or .srt format)
¿ Transcript: Required for each video
¿ Visual Contrast: Must meet WCAG 2.1 AA standards
The Government anticipates this effort to result in a Labor Hour contract, with one Contract Line Item Number (CLIN) for all required LXs and a Not-to-Exceed ceiling price. North American Industrial Classification System (NAICS) code is anticipated to be 611430 Professional and Management Development Training, size standard $15M. The anticipated Product Service Code (PSC) is U008 Training/Curriculum Development.
IV. Funds:
This is a Fiscal Year 2026 (FY26) acquisition.
V. Submission Requirements:
Please provide a brief response to the Contracting Officer, answering the following questions:
1. Are you interested in submitting a quote in response to this Statement of Work (SOW)?
2. Is there enough information in the SOW for you to submit a quote?
3. If there is not enough information in the SOW for you to submit a quote, what information would need to be included in order for you to quote?
4. Are these requirements typically structured as Firm Fixed Price or Time and Materials/Labor Hour, in your experience?
5. Please also provide the name of your company, Unique Entity Identifier (UEI), point of contact, and any small business size.
Please email your response to the Contracting Officer, Ms. Ali Tsybulevsky, at Alexandra_tsybulevsky@ibc.doi.gov, no later than October 10, 2025 @ 12:00 PM, Eastern Time. Responses submitted by any other method will not be accepted or answered. Please ensure that your e-mail response has ¿OWF WFDP LXs¿ in the subject line. The Contracting Officer will respond via email to confirm receipt of the vendor¿s RFI response. If you do not receive an acknowledgement within one business day, please notify the Contracting Officer listed to ensure successful delivery.
