Specifications include, but are not limited to: Service 1: Project Management Direct all project work including staff assignments, progress tracking, budget oversight, and quality control Facilitate coordination meetings to report on project status, resolve issues, and identify additional needs Prepare agendas, materials, and take meeting notes Provide monthly invoices and written progress reports Maintain a visual reference (Gannt-chart, burndown chart, or similar) to demonstrate project advancement Service 2: Overview of Existing Conditions/Trails Review existing trail network, which shall include the development of a map showing the existing trail network Review existing planning documents, including but not limited to the County’s Comprehensive Plan, RFATS (MPO) Bicycle and Pedestrian Connectivity Plan, surrounding Counties Comprehensive Plans, Richmond Bicycle Master Plan, etc. Service 3: Public Participation Organize and attend at least two stakeholder meetings to gain feedback from key stakeholder groups Attend at least one meeting of the Parks and Recreation Advisory Commission (PRAC) Attend at least one public hearing at a Board of Supervisors meeting to obtain general feedback from the community. The public hearing shall be scheduled for the same day as the presentation of the draft plan to the Board of Supervisors Service 4: Destination Inventory and Analysis Review existing trail destinations, including parks, commercial districts, etc. Meet with County staff to discuss future destinations, including planned future parks, commercial and residential developments, schools, etc. Service 5: Trail Design Considerations and Route Recommendations Develop a long-range trail master plan map identifying future trail corridors/alignments throughout the County taking into consideration the various opportunities, constraints, environmentally sensitive areas, and other relevant data discovered during the planning process. Develop typical cross sections for various surface materials, widths, etc. (for example a typical asphalt cross section, crushed concrete cross section, etc.) Develop landscape and hardscape design standards to establish a safe and cohesive look and feel for all Powhatan County trail corridors. Service 6: Cost Estimate and Implementation Program Provide a cost estimate for the total implementation of the master plan, including engineering and professional service costs, construction, and material costs, etc. Include break downs of current estimated per mile costs for various types of surfaces, widths, etc. Provide a proposed plan for implementation of the master plan, including segment prioritization recommendations. Include discussions on best practices for funding, partnerships/sponsorships, easement acquisition, necessary policy changes, etc. Provide a best practice guide on trail maintenance including recommended tasks and scheduling intervals. Provide a best practice guide on the needs of police, fire, and EMS for providing their services in a trail setting. Service 7: Final Report The final report should include an executive summary along with detailed sections covering the full scope of work. Upon completion of a draft version of the plan, the consultant shall provide five (5) printed copies and a digital version for County review. Following the finalization of the plan, the consultant shall supply ten printed copies and a digital version of the plan. Any supporting mapping and GIS data shall be provided in the appropriate ArcGIS format. The final draft will be presented to the Board of Supervisors during the adoption process, which will consist of first reading/public hearing and second (final) reading. 8. Unified Signage, Branding and Marketing Strategy The County’s primary focus is the adoption of the Trail Master Plan. However, the County understands that branding and marketing of our trails can significantly enhance opportunities for funding and build more public excitement towards the plan. Therefore, the County is requesting the qualified firm to price as a separate alternate the development of a branding and marketing strategy for the County’s trail system. This would include, but not necessarily be limited to, the development of logos, signage, marketing materials, branded merchandise, etc. 9. Design and Engineering of One or More Priority Corridors or Facilities Following the adoption of the Trail Master Plan, the County would like to more intensely study two to three priority corridors to determine feasibility and develop the appropriate construction drawings that will allow the County to move forward with trail construction in the near term. The County is therefore requesting the qualified firm to price as a separate alternate the development of these corridor feasibility and design studies based upon past experiences with similar projects, knowing that the County understands that final pricing will be dependent upon the specific corridors selected for study.
