A. Phase I: Project Initiation Project Initiation & Development of Work Plan The consultant will develop a project work plan and timeline benchmarks based on the scope of work and conversations with the Board to gain a comprehensive understanding of the background, goals, and expectations for this project. This work plan will be developed identifying: - Primary tasks to be performed - Person(s) responsible for each task15 - Time table for each task to be completed - Method of evaluating results - Resources to be utilized - Possible obstacles or problem areas associated with the accomplishment of each task This exchange will also help to establish working relationships, make logistical arrangements, determine an appropriate line of communications and finalize contractual arrangements. Acquisition & Review of Background Information The consultant will be provided with pertinent information and data from the organizations assigned project manager. B. Phase II: Evaluation of Current Conditions The consultant will conduct an organizational analysis of the department based on the elements included in the following objectives. The purpose of this evaluation is to ensure maximum value and efficiency by assessing the agencys operations in comparison to industry standards and best practices, as well as to create a benchmark against which the options for future service delivery can be measured. Component A: Description of Community Served An overview of the organization and community will be developed evaluating: - Service area general population, geography, topography and demographics - History, formation, and general description of the fire agency - Governance and lines of authority - Organizational design - Operating budget, funding, fees, taxation, and financial resources - Description of the current service delivery infrastructure
