Specifications include, but are not limited to: 1. Upon request, the Contractor shall furnish to the Department any and all equipment described in the Snow Removal Equipment Services Agreement submitted and approved through https://plow4va.com along with experienced operator(s) for the purpose of providing snow removal and other road clearing and treatment services described in the Agreement (“Operational Services”). The Contractor shall provide Operational Services during the Term f each year of the Agreement. This Agreement may be renewed in accordance with Section III, Special Terms and Conditions, M. Renewal of Agreement. 2. The Contractor shall provide Operational Services at locations within the Area Headquarters, Residencies and Districts selected. VDOT may request and the Contractor may agree to work in other locations under the same terms and conditions as this Agreement. Any Area Headquarters, Residency or District in which the Contractor is assigned or agrees to provide Operational Services shall be referred to as the “Designated VDOT Location” in the Agreement. 3. The Term of this Agreement shall be from the date the vendor Agreement is approved through April 30 of the year following the year of the effective date. 4. The Contractor will be paid the hourly rates selected for equipment with operator used while the Contractor is actively performing Operational Services in accordance with the Department’s directions. If the Department requests the Contractor to be on standby in preparation prior to or during the expected weather events, the Contractor will be paid 50% of the Push Rate or otherwise as specified in the District Special Terms and Conditions. a) Standby payment will begin when each piece of equipment, and the operator, reports to the designated VDOT location, and continues during the time the equipment and operator remains in the staging process, but is not engaged in active Operational Services. b) The Standby Rate shall cease for each piece of equipment when VDOT either orders the commencement of active Operational Services or releases the equipment and operator from use. c) Work under this Agreement at the Designated Rate shall commence when VDOT directs the Contractor’s equipment operator to perform active Operational Services. Work at the Designated Rate under this Agreement shall cease when VDOT directs the Contractor’s equipment operator to stop active Operational Services, or to go on Standby. 5. VDOT may only make one (1) call to the Contractor’s listed number at the beginning of the snow event to request Operational Services from the Contractor (“Call-In Notification”). The Contractor will be responsible for ensuring that its phone number is updated at the Designated VDOT Location. VDOT will establish and advise the Contractor of the time for reporting during this Call-In Notification. a) The Contractor’s operator shall be required to report to the designated VDOT Location with equipment within two (2) hour(s) of VDOT’s Call-In Notification. In the event that the Contractor Call-In Notification is later than the hours listed above, the Contractor shall report at the specific time provided. b) Each of the Contractor’s operators shall report to the Designated VDOT Location with all equipment, fuel and any other incidentals needed to provide immediate Operational Services. c) Equipment photos taken during equipment verification may be used when reporting for operational service to verify the registration, license plate and Vehicle Identification Number (VIN). (See Section E.2 VDOT) d) Once Contractors are called to demobilize during an Event, all VDOT materials must be returned and unloaded at the VDOT location directed by the Department.
