Specifications include, but are not limited to:The purpose of this Request for Proposals (“RFP”) is to solicit sealed proposals from qualified sources to establish a contract through competitive negotiations with one (1) or more contractors (each an “Offeror”) to furnish, deliver, install, operate, configure, implement, repair, service, maintain and render fully functional a Surveillance and Access System including without limitation, alarms, software, hardware, security devices, support, locks, physical access control, surveillance, and security alarms (collectively the “System”) for Fluvanna County Sheriff’s Office and to train and assist Sheriff’s Office employees and staff in using such System and trouble-shooting any and all issues related to the System in accordance with the specifications contained herein (collectively all work here under is referred to as the “Services” and is described in detail in Article IV). System Requirements: 1. System suitable for use at a law enforcement office where: (i) sensitive data, items, evidence, and other information or materials are stored; (ii) sensitive, expensive and potentially dangerous equipment, firearms, and other items may be stored, held or otherwise exist; and (iii) where persons because of the nature of the facility may attempt to access the facility in bad faith or for a bad purpose. 2. Seamless integration from the prior surveillance, access and security system to the new System considering the nature and importance of 24/7 functionality of the Sheriff’s Office and all systems used thereby. 3. A fully integrated System able to store data including without limitation records, video and other information maintained or collected by the System. Notwithstanding the foregoing, except in specific cases where monitoring information is retained for a specific purpose, the Sheriff’s Office intends to store video and other surveillance footage for no longer than 30 days. 4. Equipment Requirements: The System must include (if any Offeror purposes to replace any of the below requirements with a functional equivalent, then the functional equivalent must be better than or at least as good as the equipment being replaced and the Offeror must specifically note the same as an exception and state with particularity why the functional equivalent is being used in lieu of the below requirement and the reasons the same is better or as good as the item being so replace) i. digital video recorder (DVR) with the following features: a. DVR capable of reproduction of high resolution video to CD, DVD, USB flash drive, SD memory card, and/or Blue-Ray DVD media or other local or networked mass storage device b. Time stamping and password-based security required to fulfill chain of custody requirements. c. minimum 16-channel video recording d. cost-effective, user-friendly surveillance solution e. network-friendly dual streaming for efficient and flexible video transmission f. capability to allow viewers to efficiently view, record, and play back recorded high-quality video that is transmitted based on alarms, events, and/or recording attributes such as schedules g. view live video or search and play back video through the remote control, mouse, or the remote browser h. capability to view live real time video, or search for previously recorded material, from the Sheriff’s Office i. Video compression technology that allows users to save high resolution images into smaller file sizes for easier storage and streaming over an Ethernet network. j. ease with which a user may select any given range of recorded video and copy this video to a blank recordable CD or DVD, and played back (preferably without installing any proprietary software or codecs) on the playback PC k. simple one-button archive video via USB 2.0, CD/DVD or download to allow convenient remote access to archived video l. fully programmable DVR to record by number of days or by frame rate m. high-quality recording resolutions for clear images n. motion-detection recording to save storage space and time required to search for events o. network capable via Ethernet (TCP/IP) to provide remote monitoring, searching, playback, archiving, configuration, alarm notifications and firmware upgrades
