• Kick-off Meeting. Conduct an initial kick off meeting with the City to review the project budget and map and establish clear expectations of the timeline, project budget and grant requirements. • Order Survey. Obtain quotes from local surveyors to survey specific areas related to civil aspects of the project. • Site Evaluation. Begin park design immediately following the kickoff meeting. This work will begin with a site evaluation among the successful proposer and City representatives. • Preliminary Engineering. Upon the receipt of the completed survey, consultant will prepare a Preliminary Site Plan in accordance with the plan-approved schematic plan. • City Approval and 30% Design. Continue to iterate on the plan to ensure the City is agreeable to the preliminary design. Upon approval, and official approval from City Council, begin the final design and permitting process. • Final Engineering and Construction Specifications. The consultant shall prepare and process stamped, sealed, and signed construction drawings for the development. Plans shall conform to all applicable local requirements and should include, but are not limited to the following: o Cover Sheet - including plan contents, vicinity map, utility providers’ contact information, and other information as required by the jurisdiction. o Demolition Plan- including existing trees, vegetation, buildings, and any other existing structures to be removed; establish tree protection areas and limits of clearing. o Site Geometry Plan – including setbacks, buffers, parking geometry dimensions and data, parking and pavement markings, boundary dimensions, and location of physical improvements such as sidewalks, paths, driveways, restrooms, shelters, etc. Tabulations such as parking requirements, site areas, impervious/pervious surface area calculations, and other data as may be required by the jurisdiction shall be included on the Site Plan. o Paving, Grading, and Drainage Plan – including proposed contours and spot shots of roads, drainage ways, parking areas, retaining walls, and stormwater management facilities. Hatched areas representing required pavement sections shall be provided on this plan. Stormwater inlet and pipe selection as well as locations of structures, inlets, and the pipe network shall be shown. o Erosion and Sediment Control Plans – To extent necessary, the successful consultant shall prepare an initial, intermediate, and final erosion and sediment control plan for the proposed project as required by the local jurisdiction and NPDES. o Construction Details – including special construction details, typical sections, drainage details, outlet control structure details, utility details, erosion control details, and any other applicable jurisdictional details. o Final Additional Specifications – Produce construction specifications for items including signage, furnishings, landscaping, hardscape, etc. • Permitting. Obtain the necessary permits to complete the project, which may include but shall not be limited to the following: Virginia Department of Transportation and any other necessary permits. Any permit fees shall be paid by the City. • Bidding. Obtain competitive bids for construction. Obtain Competitive Bids per state law. Develop all specifications and advertise bid. Answer any questions from contractors during the bidding process and provide any necessary bidding addendum. Make a recommendation to City for contractor selection. • Construction Phase Services - Consultant shall advise and consult with the City during the Construction Phase.
