A. The Contractor shall be certified to perform the reassessment as qualified by the Department of Taxation. The Contractor shall prepare all appraisals in accordance with the Uniform Standards of Professional Appraisal Practice. B. The reassessment shall be conducted in a manner consistent with all applicable laws, regulations, rules, standards, and case law. Appraisals shall be complete, uniform, and at 100% fair market value. All taxable and nontaxable properties shall be visited, and all elements of value appraised. The Contractor shall agree with the Commissioner on a process and date to include all building permits through a specific date in assessing new construction. C. The Contractor shall be expected to coordinate the activities of its employees to ensure timely completion of the work. The Contractor shall cooperate fully with the offices of the City of Emporia and Commissioner of the Revenue to control the quality of the work as well as deal with other relevant issues affecting the work. D. The Contractor shall perform a comprehensive market sales data and construction costs analysis, as well as consider income and cost approach, prior to the appraisal of any real property in the City. This analysis will contain enough valid real estate sales and/or transactions and construction costs from the various classes of real estate within the City. This analysis shall become the property of the City at the completion of the analysis. E. All maps, sketches, plats, tax records, data, and information in possession of the City pertaining to properties covered by these specifications will be made available to the Contractor but will remain the property of the City. All income and expense information provided to the Contractor through the City or directly from taxpayers, shall be kept confidential pursuant to § 58.1-3 VA Code. F. The Contractor’s staff shall always be expected to display courtesy and professionalism. The Contractor’s staff shall honor all landowner’s requests for the landowner to be present at the time of a visit to the property, should such a request be made by the landowner. G. While in the field, the Contractor’s staff shall wear appropriate identification badges on their shirts to clearly identify themselves to citizens. All vehicles used by the Contractor shall be clearly marked to identify the Contractor’s purpose for being in the area. H. In those cases where the homeowner is not at home and the Contractor’s employee cannot obtain all necessary information, a notice shall be left advising the homeowner of the visit and requesting the homeowner to furnish the information. If the Contractor is refused admittance or information on any property, this shall be noted on the field data card and the property shall be appraised based upon the best information available. I. The City shall be responsible for providing furnished office space and necessary furniture, office supplies, printers, postage, telephone service, access to public records in the Commissioner of the Revenue and Clerk of Circuit Court offices, city tax maps and all pertinent local ordinances, advertising any public hearings as required and conducting such hearings in accordance with the requirements of the Code of Virginia
