Specifications include, but are not limited to: Phase 1: Facilities and Space Needs Assessment: • Work with Town staff to guide the project, included regular project updates to the project manage and a minimum of two (2) scheduled meetings with the project team prior to the completion of the first draft. • Conduct an appropriate level of community and stakeholder engagement throughout the project. • Develop an inventory and analysis of existing facilities that considers routine operations/functions/interactions, deficiencies, reuse potential, spatial relationship, and other relevant information that impacts the Town’s overall project objectives. • Develop a realistic growth model to address expansion. Phase 2: Conceptual Design • Assist with the selection of a site. • Prepare the conceptual plans of the facility showing interior layouts and the square footage allocated for the functional needs identified in Phase 1. • Complete any required studies needed for the site selected. • Prepare a scaled conceptual site design showing the proposed building footprints, interior circulation patterns, parking areas, emergency power requirements, security systems, vehicle and equipment storage areas and all other development components identified by the project working group. • Identify the proposed construction materials and level of finishes proposed for the building(s). • Prepare detailed architectural and engineering drawings, specifications, bid documents and detailed cost estimates for the solution(s) selected by Town Council for inclusion in the Town’s Capital Improvement Plan (CIP). • Prepare preliminary cost estimates for all construction elements, including all site work, shown on the conceptual site design developed in Phase 2 based on regional unit costs for similar construction. • Deliverables will include final layout drawings and renderings, engineering and architectural drawings, specifications, materials samples and other related information, and projected cost estimates for recommended modifications or new construction in a form sufficient for staff and council review and evaluation. requirements, potential shared function opportunities, parking requirements, security consideration, and other recommended components. • Prepare recommendations on co-located or stand-alone facilities between Police Department and Town administrative functions. • Develop an inventory of a minimum of four potential sites and characteristics for prioritization, like cost estimates, phasing opportunities, timeline, potential for future growth, mobility considerations, utilities, and other information deemed appropriate. • The consultant shall participate in a minimum of one (1) public forum to present options and receive comments and suggestions.
