5.1. Enterprise: a. System shall have the ability to allow system access based on roles and location as determined by the HR Department. b. System shall have the ability to provide automated workflow, with customizable email notifications, for the entire Human Resource process to include but not be limited to recruiting, hiring, onboarding, employee evaluation, separation, background checks, benefits administration, I-9 verifications, and time keeping. c. System shall have the ability to produce and maintain multiple types of Human Resource documents such as I-9s, performance and development plans, employee contracts/assignment letters, new hire packets, etc. d. System shall have the ability to provide template letters and/or forms to cover multiple Human Resource needs such as job offer letters, contracts, and separation letters. e. System shall have the ability to provide multiple reports for each function within the system, including compliance-based reports. Reports shall align with state reporting requirements. Reports shall be exportable in standard formats such as Excel, CVS and PDF while allowing for separation. f. System shall have the ability to automatically escalate workflow tasks as needed. g. System shall have a digital employee records repository (centralized personnel file). h. System shall have the ability to develop and print identification badges or integrate with the current badge system (FCPS currently uses ID Maker by IDville). i. System shall have multilingual interface support. j. System shall have data reporting and analytics tools with pre-built and customizable reports (HR, compliance, turnover, etc.) and dashboards for managers and HR.
