Specifications include, but are not limited to: Silt and debris (trees and stumps, stone, rock, rip rap and other materials) will be removed from ditches, and other areas by the City's Public Works Departments (Stormwater and Wastewater Divisions). The materials shall be delivered to a City selected disposal site which may result in a travel distance of up to twenty (20) miles. The City's Public Works (Stormwater and Wastewater) Supervisor or his/her designee will determine routes between job and dumpsites. Stormwater's requirements are often suspended by the City Supervisor during periods of wet weather. • The hauling service shall be performed Monday through Thursday from 8:00 a.m. to 5:00 p.m. which equates to four (4) nine-hour days per week. During weeks that have holidays, the hours will be from 8:00 a.m. to 3:00 p.m. Hours may be modified at the discretion of the City to accommodate various circumstances. Typically, during the winter season, the schedule is modified to Monday through Friday, 7:00 a.m. until 3:30 p.m. The expectation of the Contractor is to be at the site as scheduled by the City. While the City will consider unforeseen circumstances, repetitive tardiness may result in termination of contract. If Contractor arrives at the site more than ten minutes late, the Contractor shall begin charging for services on the next half hour or hour of the day. Example l: Truck is scheduled to arrive at 9:00 AM, but arrives before 9:10 AM. Compensation will begin at 9:00 AM. Example 2: Truck is scheduled to arrive at 9:00 AM, but arrives after 9:10 AM. Compensation will begin at 9:30 AM. • For the Stormwater Division, the Contractor shall have available a minimum of three (3) watertight tandem trucks with a capacity of 15 tons per truck. Trucks for the Stormwater Division must be watertight, no exceptions. For the Wastewater Division, the Contractor shall have available a minimum of three (3) tandem trucks (not required to be watertight) with a capacity of 15 tons per truck. During emergencies, additional trucks may be required to provide the services. The City does not guarantee the number of additional trucks and/or frequency required during an emergency. The City's Public Works (Stormwater and Wastewater) Supervisor or his/her designee shall determine the number of trucks needed. • It shall be the responsibility of the City's Public Works (Stormwater and Wastewater) Supervisor or his/her designee to make the decision to cancel hauling services on any given day because of wetness, or down time of City equipment. The Contractor shall be notified by the City every day that it becomes necessary to cancel the service. The service may be cancelled in the event of known or unexpected rain. When service is cancelled after the Contractor has reported to the job site, a minimum of two (2) hours per truck will be paid. • Contractor trucks shall be in acceptable mechanical condition so as to not leak hydraulic fluid, motor oil, or other fluids that would soil paved or stabilized surfaces. The Contractor shall immediately notify the City's Public Works (Stormwater and Wastewater) Supervisor or his/her designee when mechanical or other failures cause an interruption in hauling services. In the event of mechanical or other failures that cause interruptions in service, the Contractor shall provide replacement truck(s) within two (2) hours of the interruption; if it occurs prior to four (4) hours before the end of the planned work shift. • Contractor trucks shall travel to and from the haul and dump sites in an expedient manner without delays for refueling, breaks, mechanical adjustments etc. The City's Public Works (Stormwater and Wastewater) Supervisor or his/her designee will define expectations for travel time between work locations and dump sites. • The Contractor shall be given a 48-hour notice prior to the start of each job request. • The City reserves the right to decrease, increase, or end the use of the Contractor's vehicles as needed. • The City shall not assume or accept any liability for overloaded vehicles operated by the Contractor. The Contractor shall ensure that the vehicles used to haul materials are built and utilized in a manner that eliminates loss of materials during transport. All Contractors hauling trucks shall have tail gate locks and safety locking devices. • All traffic violations received by the Contractor or his, its or their employees shall be the responsibility of the Contractor. All damages to private and City property or equipment caused by the Contractor shall be the responsibility of the Contractor, to include but not limited to any hazardous spills. All truck drivers shall have a hard hat and safety vest. This personal protection equipment is to be worn when required. • Prior to award of the contract, the City will request visual inspection of awarded Contractor's vehicles and those of the awarded Contractor's Sub-Contractors, if any. The City reserves the right to request pre trip inspection sheets, which shall be submitted immediately upon request. • The Contractor shall include a list of trucks available for City service in section 16 of the Questionnaire. The list shall include year, make, model, bed capacity, current mileage and whether the truck is watertight. The list shall include primary and back-up trucks that are available for City service.
