1. “Preventative Maintenance” (PM) shall mean all adjustments and servicing required to maintain systems and equipment in good operating condition, in accordance with manufacturers’ specifications. Preventative Maintenance shall include but is not limited to the tasks listed in the maintenance activity schedules for each type of HVAC equipment (see Appendix D). The frequency of each preventive maintenance task is also referenced in the maintenance activity schedules (see Appendix C). Air filter changes for each applicable piece of equipment will be performed quarterly, unless otherwise specified. All materials required for the PM work shall be considered incidental to (included in) the PM cost item. 2. The Contractor will be expected to adhere to the County’s planned preventive maintenance schedule already in effect. The Contractor will be expected to verify and update the equipment list for each building during the first planned preventive maintenance to include quantity, equipment name, manufacturer, model number, serial number, horsepower, in the same format as Appendix D (HVAC Equipment List Per Building). The Contractor may begin PM service once this schedule has been approved by the County. Seasonal changeover service shall be performed when appropriate and shall be incidental to the proposal for the preventative maintenance cost. 3. The Contractor shall perform all PM services during the County’s normal works hours which are 7:00 a.m. to 5:00 p.m., Monday through Friday, with the exception of County holidays. 4. The Contractor shall provide a written report within ten (10) days of completion of each PM service identifying the sites, date(s) service was performed and equipment condition. This report shall also include recommendations for any major repairs or modifications which would enhance the operation of the equipment including an estimate of the number of man hours and cost to accomplish the work recommended. For this section only the County will consider electronic submissions (emails) as written reporting. Email address for submissions shall be provided to the Contractor upon reward and execution of a signed contract. 5. All technicians shall complete a service tag/sticker and attach it to the serviced equipment after completion of work. The service tag/sticker shall be used to document the following information: the date serviced, the name of the technician(s), and a description of the service(s) performed. The service tag/sticker must contain adequate space to document future repairs and must be placed in a location to prevent weather-related damages. The technician shall not place the new service tag over pre-existing service tags, including tags that have previous history and repairs. 6. PM service listed in the approved Preventative Maintenance Activity schedule shall be utilized and turned into the General Services Department as part of the fixed cost for PM service. 7. Maintenance checklist items that require repair and/or replacement shall be repaired or replaced in accordance with the time and materials provisions of the contract. B. ON-CALL REPAIRS 1. Services anticipated under the resulting contract include, but are not limited to, the following commercial and residential type HVAC work: a. Installation of new HVAC equipment. b. Repair and service of existing HVAC equipment to include Chillers, Boilers, VAV Systems, Cold Water and Hot Water Loop Systems, and Building Control System components. c. Modification, if required of existing HVAC systems. d. Perform electrical installations and repairs of the HVAC systems as required. e. Installation and knowledge of the proper types of duct materials and insulation. f. Proper installation and knowledge of any type of support system for the HVAC systems. g. Knowledge and familiarity of Building Automation and Control Systems. 2. The Contractor shall be available for emergency calls on a twenty-four (24) hour basis, seven days a week. The Contractor shall respond and commence work within one (1) hour or less for emergency repairs. Emergency repairs may include but not be limited to broken water/boiler lines, computer room HVAC, or any condition that may be considered unsafe or hazardous or may cause property damage to the building
