Specifications include, but are not limited to: 3.1 The Contractor shall provide a proof to the County for final review within established deadlines. The Contractor shall include any and all of the following: artist’s original artwork, computer generated clip art and national logos, etc. The Owner will provide some graphics and photos of events, class participants, facilities, and department related activities. All other graphics and photos shall be provided by the Contractor, and will be subject to the Owner’s review and approval authority prior to final acceptance, but the overall responsibility for artistic expression and layout of each issue shall be the Contractor’s in regard to fonts and graphics used. 3.1.1 Text: The Owner will provide an InDesign document electronically from their ActiveNet software or other recreation program software; the document will include an activity listing formatted in InDesign. This document will provide all recreation programs and activities data by wner’s Region and by subsections. Data will include course title, bar code, description, age range, dates, location, instructor and cost. The Owner will provide additional text in MS Word for the creation of information pages and sections. The Owner will also provide some cameraready artwork, photos, logos, maps, charts and other information via electronic upload or to be imported or scanned by Contractor into the publication. True Type fonts will be embedded when saving publications. A hard copy of the most recent Good Times is available at any Parks and Recreation location in Fauquier County or may be provided by the Procurement Division upon request. A digital copy may be viewed at http://www.bluetoad.com/publication/?i=409770. The Contractor shall have access to and provide graphics for the publication as needed through a stock content marketplace. 3.1.2 Masthead: The Owner has a current masthead that the Contractor shall utilize for the contract term. There shall be no deviation from the original masthead unless prior approval is received via the Contract Administrator. The color scheme of the masthead will change with each edition. 3.1.3 Page Size: Page size shall be 8 ½” x 11”. 3.1.4 Ink: While this request is for graphic design and layout, Offerors shall consider the following information in structuring their pricing and proposal response. The front and back covers, along with their inside pages and centerfold, along with its outside pages will be in process color, with the remaining to be designed in black as the main color plus one or more colors that shall vary for each issue. The colors shall be utilized for spot coloring and screen color tinting. The United States Printing Ink Corporation IMPACT Colors II Color Chart is currently used for color selection. The Owner is also considering an option by which the publication is created as a full process CYMK color job with an ability to convert to grayscale. 3.1.5 Layout Meeting: Graphic design work for each issue shall include a one-hour layout meeting or conference call between the appropriate Parks & Recreation personnel and the Contractor, to discuss overall themes and objectives for that publication/issue. Additional communication between the Owner and Contractor will occur during the business hours of 8:00am and 6:00 pm EST. 3.1.6 Proof: The Owner has provided a calendar for four (4) editions with all deadlines from receipt of text copy to finished product as noted on the schedule on the last page of this RFP. The Contractor shall be responsible for delivery of all proofs to the Contractor Administrator via electronic transfer or as outlined in their proposal response. 3.1.7 Printer: The Contractor shall generate a clean text final copy of CD or electronic transfer utilizing PDF, or other industry standard format, to the contracted printer and a copy in InDesign or other acceptable software and PDF formats via an approved method of electronic transfer to the Owner. The Contractor may use INDESIGN, PageMaker, Quark and other industryacceptable software approved by Owner that provides a suitcase containing all printer and screen fonts used on the disk for creation of the publication. Files shall be formatted for Commercial Printing using CYMK color models.
