Specifications include, but are not limited to: The Greater Richmond Transit Company (“GRTC” or “Agency”) is issuing this Request for Information (“RFI”) to gather current market information on Cloud Enterprise Resource Planning (“ERP”) solutions for Finance, Procurement, Human Resources, Payroll, Employee Self-Service, Enterprise Asset Management and related services. This RFI also requests information on planning the implementation of an ERP solution and integration within the ERP and existing systems. GRTC seeks to review information for comprehensive, fully integrated, public-sector ERPs and supporting services to streamline business processes, standardize data collection and reporting, and support decision-making that improves operational optimization, effectiveness, and employee achievement. Any proposed cloud solution would need to meet ALL the following minimum requirements: • Recommendation on best practices cloud-based or other ERP solution • Accommodates financial reporting by GASB (fund accounting, records maintained on full accrual basis of accounting) • Accommodates multiple business units. • Accommodates up to at least seven (7) segment chart of accounts (Fund, Function, Operating Unit, Account, Department, Program, Project/Grant) • Audit trail for transactions. • Automated, multi-level approval workflows for at least the functions of: • Procurement and shall be inclusive of purchase requisition/purchase order creation and approval and inventory receipt and issuance, finance and shall be inclusive of journal entry, budget transfer, grant reimbursement., • Human Resources and shall be inclusive of timesheet approval, leave request processes, employee onboarding, position change, rate change and termination and other employee self-service options such as medical open enrollment and payroll information – W4, banking information etc. • Maintenance and shall be inclusive of inventory transactions and preventative maintenance workorders, • Payroll (either within ERP or seamless integration with third party provider) • Able to apply complex pay and benefit rules based on individual labor contracts
