The American Association of Motor Vehicle Administrators (referred to here as “AAMVA”) releases this request for proposal (RFP) to solicit proposals from qualified firms interested in participating in the bidding process. The purpose for this RFP is to secure professional services to conduct a comprehensive review, revision, and update of AAMVA’s current Employee Handbook. The goal of this project is to ensure the handbook is legally compliant, clearly written, and aligned with AAMVA’s current policies, workplace culture, and operational practices. Requisitioned Services: 1) Employee Handbook Review, Compliance, and Revisions • Evaluate the existing Employee Handbook for compliance with applicable federal, state, and local employment laws and regulations. • Identify and recommend updates to reflect current legal requirements, best practices, and organizational standards. • Revise and modernize the language and structure of the handbook to ensure clarity, consistency, and accessibility for all employees. • Incorporate employee- centered language that AAMVA’s values and commitment to a positive workplace culture. • Ensure the handbook serves as an accurate and user-friendly resource that effectively communicates policies, work expectations and practices, and employee benefits. • Benchmark AAMVA’s policies against industry standards and best practices. • Deliver a compliance summary outlining risk areas and suggested updates. 2) Employee Handbook Format and Design • Redesign the handbook layout for readability and modern presentation (digital and print). • Develop a version control and tracking system to maintain future updates efficiently. • Provide a final, editable, and branded version in both PDF and Word format. • Include table of contents hyperlinks and user-friendly navigation tools for digital use. 3) Employee Handbook Implementation and Rollout Support • Assist HR with Communication and rollout of the updated handbook to staff. • Develop support with talking points, FAQs and acknowledgement forms for employee distribution. • Provide a short presentation or overview session for HR and management on key policy changes.
