3.2.1. Initial Consultation, Site Assessment, and Schematic Design Phase Shall include but is not limited to the following items: a. Conduct an initial consultation with the City’s Project Team to understand the project goals, budget, timeline, and review preliminary plans. b. Perform a site assessment and document review, including structural analysis, and documentation of existing conditions of the Harrison House, Hall House Addition, Hall House, and Old Yellow Button. c. Prepare final Schematic Design plans that build upon the preliminary plan for review and approval. This design shall include preliminary cost estimates. 3.2.2. Design Development Phase Shall include but is not limited to the following items: a. Further development of the approved final Schematic Design. b. Begin to layout and plan for the mechanical, electrical, plumbing, structural, architectural, and site components of the renovation. c. Continue to meet with City Staff throughout this phase to garner input on the design and materials being selected. d. Prepare a presentation for the City Staff at the end of this phase that will explain the renovation project and the design assumptions made. e. Prepare final Design Development plans that balance historical preservation with modern functionality for review and approval. This design shall include preliminary cost estimates. 3.2.3. Construction Documents Shall include but is not limited to the following items: a. Develop detailed construction drawings, specifications, and cost estimates that clearly outline the scope of work for contractors. b. Include detailed plans for site, structural, mechanical, electrical, and plumbing systems. c. Specify materials and finishes that match the historical character of the building while meeting modern performance standards. d. Prepare and submit necessary documentation for building permits. e. Coordinate with local government agencies to ensure all regulatory requirements are met. 3.2.4. Pre-Construction Services Shall include but is not limited to the following items: a. Assist the City in soliciting and reviewing bids from qualified contractors. b. Assist with preparing answers to any Requests for Clarifications and make any required adjustments to the plans as needed. c. Following the opening of bids, provide the City with an award recommendation based on the bids received. 3.2.5. Construction Administration Services Shall include but is not limited to the following items: a. Conduct periodic site visits to ensure compliance with design documents. b. Review and respond to any Requests for Information submitted by the contractor and make any required plan adjustments as necessary.
