a. Contractor shall provide, furnish, deliver, supply, and install all necessary or appropriate labor, services, parts, tools, materials, equipment, items and resources as may be required to complete the work on the Project (the “Scope of Work”), in accordance with the Specifications and terms and conditions stated herein, which Scope of Work shall include at minimum, but is not limited to, all of the following: i. Construction of Prototype IV, Class B Containerized Live Fire Training Structure; and ii. Complying with all requirements of the Grant b. This Project shall be designed, constructed and administered in accordance with the Grant, NFPA 1402 and the VDFP Policy, VDFP's "Agency Practices, Policies" and the "Project Manual for Live Fire Training Structures." All documents are available on VDFP's website at www.vafire.com under the Grants and Local Aid. 4 c. DESIGN CONFIRMATION PHASE i. The proposed prototype plans for Prototype IV Containerized Live Fire Training Structure – Class B (the “Prototype Plans”) are attached to this RFP as Exhibit 3. ii. Concept Design Review. Promptly after a Notice to Proceed is issued for the Design Confirmation Phase (the “Initial NTP”), the Contractor shall meet with the Project Manager and other stakeholders to discuss the Prototype Plans. The purpose of this meeting shall be to review the Design Criteria set out in the RFP and discuss any adjustments or refinements to the Prototype Plans that the County may recommend. The Contractor and its Design Team shall evaluate any such proposed adjustments to the Prototype Plans and shall provide the Project Manager with a written assessment of whether such adjustments are technically feasible and, if so, the impact such adjustments would have on the budget and the Project schedule. The assessment shall be delivered as soon as practically possible, but in no event more than twenty-one (21) days after the initial meeting. The assessment shall include a line item break-out of the potential cost impact, if any, as well as a schedule analysis that highlights the impact of the adjustments on the Project schedule. No modifications of any kind to the Contract or Price shall be binding except where permitted under the County’s General Terms (including without limitation Section 53 thereof), applicable law (including without limitation the Virginia Public Procurement Act) and only upon execution of a written amendment by the County. The Contractor and the Project Manager will meet as often as necessary in order to discuss and agree upon what adjustments, if any, will be incorporated in the Prototype Plans. The Contractor shall revise the Prototype Plans to reflect any such approved design adjustments and submit such revisions the Project Manager for approval, which approval may be withheld in the Project Manager’s sole and absolute discretion. The revised Plans, with adjustments approved by the Project Manager, shall become the “Basis of Design.” d. IMPLEMENTATION PHASE i. DESIGN IMPLEMENTATION STAGE a. The Contractor shall submit for the Project Manager’s approval final construction plans based on the Basis of Design. The Contractor shall make such revisions as necessary to incorporate comments, feedback and other direction provided by the Project Manager. b. Permit Set Submission to Code Official. The Contractor shall submit the Permit Set of documents based on the construction plans to the Code Official in order to obtain the necessary building permits to construct the Project. The Contractor shall monitor the permit process and shall incorporate any changes or adjustments required by the Code Official. The Contractor shall also meet with the Project Manager to discuss any changes for which it seeks approval. The Contractor shall highlight any aspect of the design that represents a material deviation from the Permit Set documents and shall address in a narrative format the impact, if any, such deviation shall have on the Project’s aesthetics, functionality or performance
