The successful offeror, also referred to herein as “Offeror”, will be expected to provide all expertise, labor, equipment, and resources necessary to complete the services herein. The requirements identified herein are for informational purposes only and the Town reserves the right to add and/or delete services based on specific tasks. The Town of Haymarket desires to retain engineering consulting services to provide design services for the improvements to the Harrover Property located at 14710 & 14740 Washington Street in Haymarket, Virginia. These designed improvements shall be based upon the Town’s adopted Harrover Property Master Plan. The funding sources for this project will be from the Town of Haymarket. This project will consist of three separate Task Order (phases) which are as follows: 1. Task Order #1 – Preliminary Engineering and Design of Improvements Review and affirm the adopted Harrover Master Plan with Staff and Council. o Host a public charette to reaffirm Master Plan elements with the public in conjunction with staff and Council discussions. Review desired outcomes and future needs of complex. Site Survey, Boundary Survey and Sub-surface Investigation survey. Prepare preliminary design of improvements, to include the Architectural Designs of the Park Pavillon and Restrooms o Schematic design of a Park Pavillon structure to incorporate architectural elements of the preexisting Lewis Catalog Home and to design the structure based on the layout of the previous structure, structure not to exceed a footprint of 1800 sq ft o Schematic design of the Park Pavillon shall include detailed design work to incorporate the floorplan layout of the previous structure into the concrete slab o Schematic design of public restroom facilities; facilities shall be designed as two family unit restrooms and offer an element of climate control to mitigate Page 5 of 19 extreme temperature fluctuations. Family units shall include appropriate space for handicap accessibility, baby changing station, and adequate space for a family unit to occupy the facilities o Schematic design shall include input from the Town Staff regarding the design development, architectural features to resemble the previous structure on site, and general layout o Stone removed from the previous structure shall be utilized in the design of the Park Pavillon; Contractor shall work with Staff to determine best use of salvaged materials in the new structure Two design submissions; 20% preliminary design submission, 80% design submission Cost estimating at key design phases; 20% preliminary design submission, 80% design submission Public presentations to the Town Council and Town Architectural Review Board at each key design phase, to include a final presentation of the design at a Town Council Meeting Prepare construction cost estimates based on final preliminary design. 2. Task Order #2 – Final Engineering and Design of Improvements Prepare detailed final site plan Prepare detailed construction plans and final architectural design submission. Prepare technical specifications. Prepare final cost estimate of the improvements. Prepare phasing plans for construction so that the improvements can be constructed in phases as funding becomes available. Prepare sequence of construction for each phase Prepare Bid Documents for each phase. Provide assistance in answering technical questions during bidding process.
