A. GENERAL a. Samples may be requested for examination before the bid is awarded. Samples shall be furnished at no charge. It is not necessary to provide a complete case of the sample requested. Samples must be of the same brand and grade as indicated on Appendix B – Bid Price Sheet. All samples should be clearly labeled at the time of receipt, including item description and company name. Samples, if requested, shall be provided by the vendor within seven (7) days of request. Samples not received within that time may cause item(s) to be disqualified. b. Quantities indicated on Appendix B – Bid Price Sheet are estimates only and are given for the information of bidders and for the purpose of bid evaluation. They do not indicate the actual quantity that will be ordered since the actual volume will depend upon requirements that develop during the contract period. Final totals purchased may be more or less than quantities indicated. c. The Contractor shall not deliver drink items past their expiration dates, nor shall the contractor allow drink items to remain with the County past their expiration date. d. Packaging that is in an unacceptable condition (crushed, torn, dented, partially or fully opened, leaking, etc.) shall be rejected or returned and appropriate credit shall be provided. e. All prices shall be F.O.B. Destination and shall include the total cost of the item, including inside delivery, use of equipment and specified services. Prices shall remain firm for the duration of the contract period, including any and all contract renewals. The Contractor shall be liable for all applicable taxes including, but not limited to, sales and personal property taxes. f. If during the contract period an item is no longer available, the Contractor shall offer a like item for a price equal to, or less than the original price. All product substitutions must be approved, in writing, by appropriate personnel prior to delivery. g. The County and the Schools reserve the right to add similar items/services or delete items/services specified in the resultant contract as requirements change during the period of the contract. The County, Schools, and the Contractor will mutually agree to prices for items/services to be added to the contract. Contract amendments shall be issued for all additions or deletions.
