1. Functionality: o Ability to replicate authorized signatures with high precision and consistency o Capacity to create personalized correspondence messages (e.g., body text, salutations) with a convincing handwritten aesthetic, mimicking various script styles o Ability to create personalized correspondence messages with a handwritten feel o The capacity to store and switch between multiple signature templates o Compatibility with various paper sizes and types (e.g., envelopes, letter, legal, certificate-grade stock). o Compatibility with various writing utensils (e.g., ballpoint pen, gel pens, felt-tip pen, etc.) o Adjustable signature placement and pressure settings o Integration with document templates and/or feeder tray systems 2. Security and Access Control: o Vendor must confirm that all data, including signature templates and usage logs, remains exclusively on VCU servers and is not accessible to the vendor or any third party. o Secure access control (e.g., password-protected operation or authorized user login). o Signature usage tracking and audit log capabilities. o Option to restrict usage by signature type or document category. 3. Capacity and Volume: o Designed for medium to high-volume usage. o An automated document feed or batching system is required to process up to 400 documents per setting during peak periods. 4. Maintenance and Support: o The machine must be designed to operate within a standard office environment, utilizing normal existing electrical systems. o Vendor must provide training, technical support, and regular maintenance options. o Warranty period and service agreement should be clearly defined. o Spare parts availability and expected lifespan of key components. 5. Compliance and Standards: o Must comply with relevant regulatory and legal standards regarding signature replication (e.g., authenticity, security, and auditability). o Compatibility with internal IT and data security policies.
