1.0 DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration s (VHA) Non-Expendable Equipment National Program requirement for cart and utensil washer/disinfector units. The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal Steris Vision® 1300 Series Cart and Utensil Washer/Disinfector units on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contracts, to a supplier of this equipment. Vendors will be required to deliver cart and utensil washer/disinfector units to VA medical centers and facilities throughout the United States. The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing and the associated size standard is 800 employees. The FAR Provision found at 52.204-7 requires that The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of submission. Submissions for this sources sought shall be submitted by email no later than January 28, 2026, 12:00pm Eastern to all the following: Alanna.Wilson@va.gov Anthony.Zibolski@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time. 2.0 SCOPE OF WORK Washer/disinfectors are designed to clean instruments and utensils by removing blood, bone, fat, and other organic debris that can adhere to surfaces and crevices, which provide a substrate for growth of microorganisms. These substances are sometimes difficult to remove, especially when dry or in hard-to-reach areas. Use of washer/disinfectors may reduce staff exposure to risky manual cleaning of soiled instruments and ensure that cleaning is done in a consistent manner. After decontamination, the instruments are arranged in packs for final sterilization. (Washer/disinfectors differ from washer/sterilizers in that they do not have a steam sterilization cycle). Cart washers are designed to clean and disinfect case carts and large items such as plastic crates, containers and lids, toilet seats, and wheelchairs. The following Contract Line Items (CLINs) are being considered: Contract Line Items Manufacturer Part Number Description 0001 STERIS Corporation FW04201 VISION 1321 CW DISINFECTOR,208V,60HZ,STEAM,DPD 0002 STERIS Corporation FW04202 VISION 1321 CW DISINFECTOR,460-480V,60HZ,STEAM,DPD 0003 STERIS Corporation FW04212 VISON 1321 ELECTRIC CART WASHER 460-480V 60HZ 0004 STERIS Corporation FW05201 VISION 1327 CW DISINFECTOR,200-208V,60HZ,STEAM,DPD 0005 STERIS Corporation FW05202 1327 CART & UTENSIL W/DISINF,460-480V,60HZ,ST,DPD 0006 STERIS Corporation FW05212 VISION 1327 ELECTRIC CART WASHER 460-480V 60HZ 0007 STERIS Corporation FW10201 VISION 1330L CART AND UTENSIL WASHER 200-208V 60HZ 0008 STERIS Corporation FW10202 VISION 1330L CART & UTENSIL WASHER 460-480V 60HZ 0009 STERIS Corporation FW10212 VISION 1330L ELECTRIC CART WASHER 460-480V 60HZ 0010 STERIS Corporation FY030009 THREE RESERVOIRS(INSTALL ON UNIT) 0011 STERIS Corporation FY030010 PURE WATER LINE(INSTALL ON UNIT) 0012 STERIS Corporation FY030011 INSTRUMENTS WASHING OPTION (INSTALLED ON UNIT) 0013 STERIS Corporation FY030013 SEISMIC ANCHORAGE OPTION(INSTALL ON UNIT) 0014 STERIS Corporation FY030014 ACU-RINSE RESERVOIR(INSTALL ON UNIT) 0015 STERIS Corporation FY030015 ACU-WASH RESERVOIR (ONLY AVAILABLE IF ACU-RINSE PRESENT)(INSTALL ON UNIT) 0016 STERIS Corporation FY030016 NON-VENTED(INSTALL ON UNIT) 0017 STERIS Corporation FD324 FLOOR RAMPS (2) FOR INSTALLATION WITHOUT PIT 0018 STERIS Corporation FD325 HEPA FILTER 0019 STERIS Corporation FD329 BAR CODE SCANNER 0020 STERIS Corporation FD326 EXTERIOR PANELS - SERVICE SIDE 1321 0021 STERIS Corporation FD327 EXTERIOR PANELS - NON-SERVICE SIDE 1321 0022 STERIS Corporation FD328 COMMON SERVICE AREA JUNCTION PANELS 0023 STERIS Corporation FD005 REMOTE LIGHT/BUZZER VISION 1227/1300 0024 STERIS Corporation FD006 KIT,ADD LUBRICANT TO 1300 0025 STERIS Corporation FD007 KIT,NARROW WASHER 1300 0026 STERIS Corporation FD852 SEISMIC, ANCHORAGE (2010) 1321/1327 0027 STERIS Corporation FD479 STEAM CONDENSATE TO DRAIN 0028 STERIS Corporation FD318 SEISMIC ANCHORAGE KIT 0029 STERIS Corporation FD330 EXTERIOR PANELS - SERVICE SIDE 1327 0030 STERIS Corporation FD331 EXTERIOR PANELS - NON-SERVICE SIDE 1327 0031 STERIS Corporation FD333 PANELS,S/S,SERVICE SIDE (1330) 0032 STERIS Corporation FD334 EXTERIOR PANELS,S/S (1330) 0033 STERIS Corporation FD322 CONTAINER RACK 0034 STERIS Corporation FD323 UTENSIL RACK 0035 STERIS Corporation FD360 INSTRUMENT RACK VISION 1300 CART WASHERS 0036 STERIS Corporation SE101372 STANDARS INSTALL VISION CART WASHER 0037 STERIS Corporation SE1010021 STANDARD DEINSTALL CART WASHER 0038 STERIS Corporation SE0000083 SEISMIC INSTALLATION 0039 STERIS Corporation SE101372NW PREMIUM NW INSTALL VISION CART WASHER 0040 STERIS Corporation SE1010021NW PREMIUM NW DEINSTALL CART WASHER 0041 STERIS Corporation SE101372UL PREMUIM UL DEINSTALL VISION CART WASHER 0042 STERIS Corporation SE1010021UL PREMIUM ULDEINSTALL CART WASHER 0043 STERIS Corporation FD050 INSTRUMENT UPGRADE BASE KIT 1300 0044 STERIS Corporation FD051 INSTRUMENT UPGRAGE SUPPORT 1321 0045 STERIS Corporation FD052 INSTRUMENT UPGRATE SUPPORT 1327 0046 STERIS Corporation FD053 INSTRUMENT UPGRADE SUPPORT 1330 0047 STERIS Corporation SE101371 1ST YEAR PREVENTIVE CARE CONNECT VISION CART WASH 0048 STERIS Corporation SE1013700048 PREVENTIVE CARE VISION 1321/1327 CART WASHER 0049 STERIS Corporation SE1013711 LABOR CARE VISION 1321/1327 CART WASHER 0050 STERIS Corporation SE1013752 TOTAL CARE CONNECT VISION 1321/1327 CART WASHER 0051 STERIS Corporation SE1013753 2 YR TOTAL CARE CONNECT VISION 1321/1327 CART WASH 0052 STERIS Corporation SE1013711028 2 YEAR LABOR CARE VISION 1321/1327 CART WASHER 0053 STERIS Corporation SE1013700028 2 YR PREVENTIVE CARE VISION 1321/1327 CART WASHER 0054 STERIS Corporation SE10137100003 1 YR LABOR CARE W/PM PARTS VISION 1321/27CART WASH 0055 STERIS Corporation SE10137000283 2 YR LABOR CARE W/PM PARTS VISION 1321/27CART WASH 0056 STERIS Corporation SE0000046 CUSTOMIZED TRAINING - 1 DAY / UP TO 5 TRAINEES 0057 STERIS Corporation SE0000047 CUSTOMIZED TRAINING - 2 DAYS / UP TO 5 TRAINEES 0058 STERIS Corporation SE0000048 CUSTOMIZED TRAINING - 3 DAYS / UP TO 5 TRAINEES 0059 STERIS Corporation SE61118 CUSTOMIZED TRAINING - 4 DAYS / UP TO 5 TRAINEES 0060 STERIS Corporation SE61119 CUSTOMIZED TRAINING - 5 DAYS / UP TO 5 TRAINEES 0061 STERIS Corporation SE10137696 CART WASHER TRAINING (PER STUDENT) MENTOR, OHIO 0062 STERIS Corporation SE1013769 ONLINE TRAINING VISION 1327 WASHER-PER PERSON 0063 STERIS Corporation SE9999999 PRODUCT USE TRAINING The following Salient Characteristics (SCs) are being considered: CLINs apply to the following SC s: CLINs 0001-0043 apply to SC s 1-11 CLINs 0044-0055 apply to SC 12 CLINs 0056-0063 apply to SC 13 SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION SC 1 Cart and Utensil Washer/Disinfector capable of Floor and Pit Mounting Literature Review SC 2 Minimum 34 water spray jets/nozzles through nozzles in rotary spray arms. Literature Review SC 3 Shall have multiple factory-set select cycles Literature Review SC 4 Must have at least 3 chamber compacities size options Literature Review SC 5 Must have automatic doors for pass-through/throughput operations. Literature Review SC 6 ISO 15883 compliant Literature Review SC 7 Must have bar code scanning capability for automated identification and tracking of equipment Literature Review SC 8 Must have Smooth flat floor for ease of loading and unloading carts Literature Review SC 9 Shall have Emergency Stop Literature Review SC10 Must have multiple interchangeable Instrument, Container and Utensil racks Literature Review SC11 Must have minimum one year Warranty Literature Review SC 12 Shall have multiple maintenance plan options Literature Review SC 13 Must provide user Training Literature Review For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. In addition to the above CLINs and salient characteristics, the Government contemplates utilizing the below evaluation subfactors: Evaluation Subfactors 1. Safety Multiple emergency stop controls Security Access code Automatic locking door systems Chamber illumination Audible and visual alarms with clear error messages Seismic Anchoring 2. Design Multiple door configurations Multiple racks, Instrument, Container and Utensil racks special features. Instrument racks capable of loading and unloading from any side Integral spray arms Cool touch handles on washing racks HEPA filter drying Integrated cycle printer Chamber size 3. Performance Number of carts per hour Energy and Water Consumption Multiple wash, rinse, and drying cycles features; plus programable cycles and optional custom cycles that can be added 4. Quality Control Panel with ability to view current cycle progress and other critical information. 501(k) Offers multiple maintenance plans to include Level of Maintenance, Repair and Emergency plans, and the number of years of coverage. Technician training above user level Responses to this Sources Sought Notice shall include the following: Full name and address of company. SAM Unique Entity Identifier (UEI). Business Size. Manufacturer or Distributor: If distributor, provide full name, business size and address of manufacturer. If distributor, provide evidence that your firm is an authorized distributor for the manufacturer of the products proposed. Country of Origin designation for all products proposed. Ability to provide uninterrupted supply of products on a national scale. Technical Literature that clearly shows product(s) meets the identified salient characteristics and page numbers where each salient characteristic is met. Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? Vendor is requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor? Any additional product solution or configuration that would be beneficial to the functionality of the product line identified. Item pricing information of products, inclusive of flat rate shipping. Include any quantity discounts, noting at what level of quantity ordered should the Government expect tiered price reductions, if any. NOTE: In order for the Contracting Officer to determine whether a set-aside can be pursued, it is essential to provide pricing information. Without this information, the Contracting Officer will be unable to assess whether there is a reasonable expectation of receiving fair and reasonable pricing from socio-economic concerns. Does your firm have any subcontracting opportunities for this equipment? Identify any federal contracts vehicles held by your firm that provides this equipment. Are there any further standards or criteria, to include salient characteristics and subfactors, VA should consider in a procurement action for this equipment? Are the Government s specifications unduly restrictive? Any additional information the Government should know prior to issuing a solicitation.
