1. Upon request, the Contractor shall furnish to the Department any and all equipment described in the Snow Removal Equipment Services Agreement submitted and approved through plow4va.vdot.virginia.gov along with experienced operator(s) for the purpose of providing snow removal and other road clearing treatment services described in the Agreement (“Operational Services”). The Contractor shall provide Operational Services during the Term of each year of the Agreement. 2. The Contractor shall provide Operational Services at locations within the Area Headquarters, Residencies and Districts selected. VDOT may request and the Contractor may agree to work in other locations temporarily under the same terms and conditions as this Agreement. 3. The Contractor shall provide Operational Services at locations within the Area Headquarters, Residencies and Districts selected. VDOT may request and the Contractor may agree to work in other locations permanently under the same terms and conditions as this Agreement. Any Area Headquarters, Residency or District in which the Contractor is assigned or agrees to provide Operational Services shall be referred to as the “Designated VDOT Location” in the Agreement. 4. The Term of this Agreement shall be from the date the vendor Agreement is approved through April 30 of the year following the year of the effective date. 5. The Contractor will be paid the hourly rates selected for equipment with operator used while the Contractor is actively performing Operational Services in accordance with the Department’s directions. If the Department requests the Contractor to be on standby in preparation prior to or during the expected weather events, the Contractor will be paid 50% of the Push Rate or otherwise as specified in the District Special Terms and Conditions. a) Standby payment will begin when each piece of equipment, and the operator, reports to the designated VDOT location, and continues during the time the equipment and operator remains in the staging process, but is not engaged in active Operational Services. The Standby Rate shall cease for each piece of equipment when VDOT either orders the commencement of active Operational Services or releases the equipment and operator from use. b) Work under this Agreement at the Designated Rate shall commence when VDOT directs the Contractor’s equipment operator to perform active Operational Services. Work at the Designated Rate under this Agreement shall cease when VDOT directs the Contractor’s equipment operator to stop active Operational Services, or to go on Standby. 5. VDOT may only make one (1) call to the Contractor’s listed number at the beginning of the snow event to request Operational Services from the Contractor (“Call-In Notification”). The Contractor will be responsible for ensuring that its phone number is updated at the Designated VDOT Location. VDOT will establish and advise the Contractor of the time for reporting during this Call-In Notification. a) The Contractor’s operator shall be required to report to the designated VDOT or Staging Location with equipment within two (2) hour(s) of VDOT’s Call-In Notification. In the event that the Contractor Call-In Notification is later than the hours listed above, the Contractor shall report at the specific time provided. b) Each of the Contractor’s operators shall report to the Designated VDOT or Staging Location with all equipment, fuel and any other incidentals needed to provide immediate Operational Services. c) Equipment photos taken during equipment inspection may be used when reporting for operational service to verify the registration, license plate and Vehicle Identification Number (VIN). (See Section E.2 VDOT) d) Once Contractors are called to demobilize during an Event, all VDOT materials must be returned and unloaded at the VDOT location directed by the Department. 6. The Contractor shall permit the Department, at its discretion, to mount, place, remove and maintain VDOT equipment or components, including but not limited to: plows, A-frames, lights and spreaders on the Contractor’s equipment. VDOT will determine and schedule the time at which VDOT equipment or components will be installed on the Contractor’s equipment. VDOT will maintain VDOT equipment or components only. a) All VDOT accessories listed in this Agreement may not be available to the Contractor. For example: lights will not be available in some locations. At VDOT informational meetings, and at other times, as determined by VDOT, Contractors will be informed as to which accessories will be provided at each Designated VDOT Location. b) If VDOT provides and installs plows on the Contractor’s equipment, VDOT may also provide and install additional sets of lights. VDOT will not be responsible for providing or installing additional lights on the Contractor’s equipment that include plows and spreaders provided and installed by someone other than VDOT. 7. The Contractor shall not perform, or offer to perform, any snow removal operations at the direction of any private individuals, firms, or corporations, while performing Operational Services with equipment being used under this Agreement. VDOT equipment or components shall never be used for private use. VDOT equipment or components shall only to be used on State Rights of Way as directed by VDOT. 8. The Contractor shall perform all Operational Services in such a manner as to satisfactorily remove snow and ice from assigned roadways under current weather conditions. 9. The Contractor shall pick up all VDOT-issued equipment from the Designated VDOT Location no later than the date provided in the District Special Terms and Conditions. 10. The Contractor shall return all VDOT equipment to the Designated VDOT Location no later than the date provided in the District Special Terms and Conditions. 11. The Contractor shall be in full compliance with all OSHA and VOSH personnel, equipment, and safety regulations.
