1. General Information
A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
B. The Virginia Army National Guard will conduct Pre-deployment training in Powhatan, VA during the period of 6-9 September 2025. Soldiers attending the training will require prepared meals throughout the event. The intent is to have a contractor provide high quality, hearty, filling meals cooked under commercial and U.S. Army standards.
C. Utilizing FAR Part 13, Simplified Acquisition Procedures, the Virginia Army National Guard (VAARNG) intends to issue a single firm-fixed price Purchase Order for delivery of prepared breakfast, lunch, and dinner meals for members of the VAARNG.
D. The following solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular 2025-04, dated June 11, 2025. This solicitation is issued as a 100% small business set-aside under the NAICS code, 311991 (Perishable Prepared Food Manufacturing) with a business size standard of 700 employees. The Product Service Code (PSC) is 8970 (Composite Food Packages).
E. The government will not pay for costs associated with the preparation of a quote in response to this combined synopsis/solicitation.
F. The Government intends to make award without conducting discussions. However, the Contracting Officer reserves the right to conduct discussions if determined necessary.
G. Interested vendors agree to hold prices firm for 45 days after the date of submission.
2. NG Agency Protest Program
NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or another external forum.
Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.
To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:
National Guard Bureau
Office of the Director of Acquisitions/ Head of Contracting Activity
ATTN: NGB-AQ-O
111 S. George Mason Dr.
Arlington, VA 22204
Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil
All other agency-level protest should be sent to Contracting Officer Wesley Spencer at wesley.spencerjr2.civ@army.mil
3. Communication with the Government
A. Questions:
Submit written questions via email ONLY to contract specialist Matthew Guyer at matthew.c.guyer.civ@army.mil. No phone calls will be accepted. Questions will be received until Friday August 8, 2025, no later than 11:00 a.m. Eastern Daylight Time (EDT).
B. Administrative Information:
- Contracting Officer: Wesley Spencer: wesley.spencerjr2.civ@army.mil
- Contracting Specialist: Matthew Guyer: matthew.c.guyer.civ@army.mil
4. Instructions to Offerors
Interested vendors submit the following documents, via email, not later than 11:00 a.m. EDT, August 18, 2025. The solicitation number and title, W912LQ25QA021 180th HSAD Meals, shall be identified in the subject line of the email response.
- Vendors may quote on individual CLINs. See attached Pricing Sheet.
- Completed Representations and Certifications (or statement confirming all representations and certifications have been completed at sam.gov and are current and accurate).
- Past Performance: submit no more than 3 past performance references to include the contract number and POC information. Past Performance shall be relevant and within the past 24 months from issuance of this solicitation.
- Completed information sheet. Will be included as an attachment to this posting.
5. Evaluation
Basis for Award: The government intends to award to the responsive, responsible vendor whose quote is the lowest priced and meets the requirements as stated in the PWS for services requested. Multiple awards will be considered if in the best interest of the government.
To be considered for award, vendors shall have an active registration in the System for Award Management at https://sam.gov. Vendors are responsible for ensuring their representations, and certifications in their SAM registration are accurate and current.
