1. Facilitate the collection of state solid waste franchise tax through solid waste facility and hauler communication and business record confirmations. The Reviewer will be provided with a list of solid waste facilities and haulers that currently pay the franchise fee and that, at a minimum, the Reviewer must check hauler and facility records to evaluate franchise fee compliance. In addition, the Reviewer must check records of nearby out of state facilities to verify the franchise fee is paid for Vermont generated waste. 2. Conduct a minimum of eighty-five (85) in-person record checks per year. a. Conduct quarterly reviews of state solid waste facility reports and state franchise fee reports, to identify any discrepancies. Track waste that is processed/disposed by waste receiving facilities. b. The Reviewer shall place emphasis on border areas of the state to ensure franchise fee is being paid for out of state disposal. 3. Notify the DEC Solid Waste Program of any unpermitted haulers and trucks without hauler transporter permits on an ongoing basis. In addition, conduct quarterly reviews and comparisons of recent record checks with the state hauler database to further identify unlicensed haulers. 4. Maintain a database of all known waste transfer stations, incinerators, landfills that are out-of-state and receive Vermont waste, and the haulers using the facility for Vermont waste. Follow up to confirm that hauler reports of demolition debris or other waste “recycled out of state” or “beneficially used” in an out of state landfill was actually recycled or beneficially used and not disposed. 5. Educate haulers and public officials about the franchise fee review program including reminding them of requirement to submit a copy of their tax department form to the Solid Waste Program, record checking procedures, and requirements of Vermont’s solid waste landfill bans and hauler requirements to provide recycling and potentially food scrap collection services. Haulers should be familiar with these and other conditions of their 5-year hauler permit. 6. Report evidence of illegal dumping, or other non-compliance with state solid waste laws to the DEC Solid Waste Program. 7. Analyze municipal solid waste and construction/demolition debris generation and disposal information and track disposal location. 8. Provide the DEC Solid Waste Program with the following deliverables: a. On an ongoing basis submit copies of any correspondence with the State of Vermont's Tax Department. b. On a monthly basis submit reports including: i. The name of businesses that have been reviewed and whether they are in compliance with payment of the state franchise fee. Business name should include legal business name, corporate name, and trade name. ii. Copy of an excel spreadsheet (or other acceptable database) detailing of all out of state facilities receiving Vermont solid waste. Coordinate with Solid Waste Program on a quarterly review of Solid Waste Program’s ReTRAC database. iii. Names of business or organizations met with and receiving education iv. Copy of report and tracking sheet analyzing municipal solid waste (MSW) and construction and demolition debris(C&D) generation and disposal on a form provided by DEC. c. On a quarterly basis submit a report summarizing: i. Any discrepancies identified during the quarterly reviews of solid waste facility records, and solid waste franchise fee reports filed with the State's Solid Waste Program with information obtained during record checks, or from other activities or information obtained during Reviewer work activities. ii. Any entities found to be paying franchise tax as required but not providing the Solid Waste Program with the required copy of the franchise tax return. iii. Any unpermitted hauler and hauler vehicle identified as not being permitted from in person visits or the quarterly review of the State's Solid Waste Program hauler database; and iv. Copies of reports obtained from out-of-state facilities that accept Vermont solid waste. d. Within 30 days of the end of each fiscal year for the contract term submit a final report to DEC and the Vermont Department of Taxes. The annual report shall include sufficient detail to allow the contract to be assessed and compared over time, and to assist DEC’s Solid Waste Program with its compliance programs. Specific information to be included in the annual reports include: i. Identify the specific hauler record checks completed under this contract, including the hauler full business name; ii. Summarize how the haulers/facilities were selected or prioritized; iii. Identify unreported waste tonnages determined by the record checks, and, if available the solid waste franchise fees collected; iv. Compile and summarize the results of the quarterly reviews of the solid waste facility reports, solid waste franchise fee reports, and the state hauler database including a report listing all known out-of-state solid waste transfer stations, incinerators, and landfills that receive Vermont waste and the amounts of waste received for that calendar year. Identify any haulers or facilities for which solid waste franchise tax may be owed for that calendar year, and v. Summary of all activity under this scope of work and deliverables.
