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Aestiva Software for Contract Management and Invoice Processing


Location
Utah
Publication Date
09/10/2020 09:03 AM EDT
Closing Date
09/21/2020 03:00 PM EDT
Issuing Organization
State of Utah - Department of Administrative Services
Solicitation Number
Description

Specifications include, but are not limited to: DEQ will provide 2-3 employees that will work with the contractor to implement, test and identify additional programming needs. Aestiva Contract Manager (150-User License) Software Licensing: - Aestiva Array Professional Engine - Aestiva Power Office Engine (1F/150U) Work Plan (2-3 months depending on configuration needs and user acceptance): - Configuration: Aestiva Contract Manager Module - Installation: Aestiva Power Office - Installation: Aestiva Contract Manager Module - Specification - User Acceptance - Production Meetings: 10 one-hour meetings for specification, training, deployment help (15 maximum). Aestiva Invoice Approval (150-User License) Software Licensing: - Aestiva Array Professional Engine - Aestiva Power Office Engine (1F/150U) Work Plan (2-3 months depending on configuration needs and user acceptance): - Configuration: Aestiva Invoice Approval Module - Installation: Aestiva Power Office - Installation: Aestiva Invoice Approval Module - User Acceptance - Production Meetings: 10 one-hour meetings for specification, training, deployment help (15 maximum). 3) Professional Services Allocation** (quantity 10 days) - Support for email templates to supplier - Adding Payment register to Contract form to be updated by Invoice Approval form. - Unspecified requests. ** Allocations billed upon specification/approval of the hours. Unused hours are not billed if unused after pilot-phase deployment. 4) Professional Services Days - Systems Integration (quantity 1 day) - Payment data out to Accounting software. 5) Cloud hosting services for 5 years - 50 Gigabytes - SSD Storage for Fast Performance - Daily Backup - Secure Service (HTTPS) - Single Sign-on support – State of Utah UMD service 6) Annual maintenance for 5 years 7) Additional programming needs as needed (quantity 10 days) - Billed upon specification/approval of the hours.

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