Specifications include, but are not limited to: The Utah STEM Action Center is seeking an events organizing partner. The Utah STEM Action Center seeks an event organizing partner to support: ● Managing and securing event sponsorships and exhibitors ● Event logistics management, including venue coordination, contracting, and payment ● Event production, including design, set-up, take-down, and site management ● Event budget management ● Event advertising ● Event promotion and giveaway items VENDOR RESPONSIBILITIES ● Work as an event manager in partnership with STEM AC ● Manage sponsorships to raise funds that cover the costs of STEM AC events ● Advertise programming and registration for the event in partnership with STEM AC ● Manage exhibitor communication and customer service ● Manage event website ● Venue coordination and payment, including food and beverage, wifi, and audio/visual needs ● Secure all main stage and/or room session details ● Management of complete event set-up and take-down ● Provide professional photography and video of the event ● Facilitation of event videos to be used for promotional purposes ● Produce exhibitor lanyards, programs, and event signage ● Secure giveaway and promotional items from sponsors ● Provide event financial statements and monthly budget and sponsorship updates to STEM AC ● Collaborate with STEM AC on event graphic and design elements; contribute graphic design capabilities and support
