Phase I – Design Consists of providing two preliminary conceptual designs and two proposed site locations, within Centennial Park. Provide estimated costing for each design and separate location. The concept designs may be interchangeable within the proposed site locations, or a site location may only work with one conceptual design. The purpose of the preliminary designs are for presenting to City Staff, planning commission and City Council. The selected firm will be required to provide conceptual designs, proposed site locations and an estimated cost to complete each design/location. The selected firm may be required to present the preliminary designs, proposed locations and cost estimates to the planning commission and City Council. In order to complete the preliminary design and present to Council the firm will be required to meet with city staff, skaters, youth groups etc. (formal meeting, phone calls are not counted as a meeting) at least 6 times (City Council is counted as one of the 6). The skaters/youth groups may be invited to give opinions on what components they would like to see. Phase II 1. Once the preliminary conceptual design and site location has been chosen and approved the firm is to develop finalized plans and construction blueprints, meeting with city staff (formal meeting, phone calls are not counted as a meeting) at least 3 times. Provide an electronic set of redline plans. Must continue through the redline process until approved. Once approved provide an electronic set of stamped plans, establish specifications, general instructions and contract documents for the bidding and construction of the project. 2. Provide a list of suggested contractors to use for the construction of the project. Assist the City’s Purchasing Department in bidding the project. Conduct a pre-bid meeting and address questions during the bidding process. Upon completion of the bid, review responses, make award recommendations and develop contract documents. 3. After the construction contractor is selected, the firm may be used as the Project Manager, which duties would include but not limited to the following. A. Oversee Project. B. Schedule and participate in a weekly Owner/Architect/Construction Contractor Meeting. C. Conducting on-site observation visits to observe, monitor and evaluate the work of the construction contractor. Follow up with written reports of observations describing critical site factors, weather conditions, types of activities etc. D. Oversee all necessary testing. E. Coordinates any utility work needed. F. Review and approve change orders with attached recommendations. G. Review pay applications. H. Create punch list and follow through the completion of the project. I. Provide on full set of As Built Plans. J. Close out the project.
