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Basic Information

Reference Number

0000379545

Issuing Organization

University of Texas at Arlington

Owner Organization

University of Texas at Arlington

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTA2025-008

Title

UTA2025-008 - Special Event Venue Labor

Source ID

PU.AC.USA.1600875.C11769101

Details

Location

United States, Texas, Tarrant County

Delivery Point

UT Arlington

Purchase Type

Duration: 1 year
Option: 4 1-year renewal options

Piggyback Contract

Yes

Description

Contract for labor to do conversions and special event set-up/take-down services for special event venues...arena and fine arts performance hall.

Dates

Publication

03/11/2025 10:06 AM CDT

Bid Intent

Not Available

Question Acceptance Deadline

04/01/2025 03:02 PM CDT

Questions are submitted online

Closing Date

04/15/2025 03:00 PM CDT

Other

03/25/2025 01:00 PM CDT

Other

03/26/2025 03:30 PM CDT

Contact Information

Nancy Czarowitz

817-272-7146

czarowitz@uta.edu

Buyer Preferences, Guidelines & Requirements

General Requirements

- Employee Background Checks Required

- Insurance Required

- Local Service Required

Award Requirements

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Pre-Proposal Meeting

Attendance

Recommended

Event date

03/25/2025 01:00 PM CDT

Location

Microsoft TEAMs call

Event Note

It is HIGHLY recommended that suppliers wishing to submit a proposal in response to this RFP attend this call as information will be share that will aid in ensuring your submittal is acceptable to the university. There will also be an opportunity to ask questions of the subject matter experts.

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Event Type

HSP Training Call

Attendance

Recommended

Event dateA - Latest Addendum

03/26/2025 03:30 PM CDT

Location

Microsoft TEAMS call

Event Note

It is highly recommended that the person who will be completing the REQUIRED HUB Subcontracting Plan (HSP) documentation call in for this training session. Analysis of data has demonstrated that those firms that participate in this call are considerably less likely of having their HSP deemed non-compliant resulting in their entire proposal being dis-qualified. The HSP is reviewed for compliance prior to the accompanying RFP response being considered. HSP non-compliance results in automatic disqualification.

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Technical & HSP

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Technical Proposal	Technical Proposal	Yes	No
HSB Subcontracting Plan	HSP	Yes	No
No entries

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Pricing	Pricing document	Yes	No
No entries

Disclaimer Please review all specifications and requirements carefully. Any exceptions to the specifications or the University’s terms and conditions must be clearly noted in your response. Exceptions will not be accepted or approved after-the-fact. NOTE: Suppliers should be sure to set their correct Time Zone when creating a company profile.

Bidding/Proposing firms are 100% responsible for ensuring they start the bid/proposal upload process well in advance of the due date and time in order to ensure a complete upload before the submittal deadline. This will allow for time to correct if needed, with the assistance of BidNet technical support, any technical issues encountered during the upload process. Failure to successfully complete the upload process prior to the submission deadline will eliminate the bidder/proposer from consideration.