a. Lawn Maintenance Services includes mowing, edging, weeding. Prior to the initiation of service, the contractor shall submit a schedule for the approval of the Director of Maintenance & Operations that identifies the services dates or day of the week (when weekly service is required) per location. i. The contractor shall complete all mowing within the estimated mowing schedule, unless notified otherwise by the Director of Maintenance & Operation. Schedules may vary due to testing or other projects. ii. The heavy mowing period lasts approximately from March 1 to October 31. During this period, weather permitting, lawn mowing shall be weekly. No more than 10 calendar days shall be allowed between lawn mowing unless: 1. Local emergency conditions preclude access to the property, 2. Saturated ground conditions which would result in rutting of the lawn as determined by the Director of Maintenance & Operations and communicated to the contractor in writing. 3. The contractor seeks and received prior authorization from the Director of Maintenance & Operations. iii. Services from November 1 through February 28 shall be as determined by the Director of Maintenance & Operations. iv. Mow primary lawn areas and all areas within fence lines using a finish type mower. Blades are to be sharpened in order to provide a sharp and clean result. Weed eating primary lawn areas is not permitted. Conventional wheel tractors and mowers may be used to mow secondary areas and outside of fenced areas to the public right-of-way. However, such mowers must show results equal to that of finishing mowers. v. All grass areas shall be mowed to a height between 3” and 4”. Mowing shall be along a cutting path that shall allow cutters to transverse 100% of the required mowing area. Missed strands of grass or areas not uniformly cut shall be re-cut at no additional cost to the district. vi. Mechanically trim fringe left by mowers around buildings, posts, trees, bushes and other raised objects. May be chemically treated on hard surfaces and in beds. vii. Edge all walks, curbs, and drives with a bladed edging tool. Trim any grass or weeds in parking lot pavement, sidewalk joints, and street gutter. viii. Before and after mowing, pick up and dispose of litter and debris from lawn, parking lots, sidewalks, landscaped and bedded areas, fence lines and accessible drainage areas, i.e. tree limbs, bushes, leaves, grass, cans, paper, plastic, and etc. ix. Sweep or otherwise clean up and dispose of debris from mowing, edging and trimming/pruning efforts, including any debris or unsightly overlay of cut grass on lawn areas. x. No debris shall enter the district’s storm water system at any time. xi. No debris may be disposed of in any district provided on-site dumpsters. All debris must be removed from the property at the time of service. Contractor must receive prior approval from Maintenance & Operations for the temporary placement of a dumpster for extensive debris cleanup. xii. Ruts, holes and other disfigurement of mowed areas caused by the contractor’s mowing equipment shall be the responsibility of the contractor to repair to original condition. If the contractor is in doubt as to the soil conditions, the contractor is required to contact the Director of Maintenance & Operations. xiii. Fill holes, cracks, crevices in the lawns. b. Beds Maintenance includes weeding of all flower or shrubbery beds. Shape shrubs. Create and maintain bed edges (4”). i. Remove overgrown weeds from around buildings. ii. Proposals should include a pricing sheet for replacement of dead shrubs. iii. Bushes should be trimmed and shaped on each visit: trees seasonally. c. Special Event Days must be included in all proposals to accommodate up to seven (7) lawn maintenance service requests for special events held at district facilities. These services will not require full-site maintenance across all district locations, but rather targeted maintenance at one or two designated event sites. The Director of Maintenance & Operations may request these special services at any time, up to a maximum of seven (7) times during the contract term. d. During UIL Athletics for football, soccer, baseball and softball, BISD grounds will be responsible for maintaining the respective playing fields. The schedule below outlines the timeframes during which the district will provide field maintenance. Outside of these designated seasons/months, it is the responsibility of the awarded contractor to manage and maintain athletic fields. i. UIL Football: August – December 1. Football fields at Marshall MS, Pietzsch-MacArthur MS, Smith MS, Odom Academy, and Vincent MS 2. West Brook HS / Durley and two (2) practice fields 3. Beaumont United HS stadium area, 4th Street practice (inside track) and marked field by Jackson Center ii. UIL Soccer: December – April 1. Football fields at Marshall MS, Pietzsch-MacArthur MS, Smith MS, and Vincent MS 2. West Brook HS / Durley 3. Beaumont United HS stadium area and marked field by Jackson Center iii. UIL Baseball: February – June 1. West Brook HS playing field 2. Beaumont United HS playing field iv. UIL Softball: January – May 1. West Brook HS playing field 2. Beaumont United HS playing field All other months (other than the months listed above) shall be maintained by contractor. e. Exclude the baseball field on the Amelia/Vincent and Curtis map. It is currently maintained by another organization. f. Structures have been removed from the Brown Learning Center/Central site map. The map does not show the removal of the Central High School structure. This area is now fully covered in grass. g. Bayou Willow Parkway (both sides) are to be cut for curb appeal. That would include a minimum of 10 feet beyond the curb on the southern side of the roadway.
