Specifications include, but are not limited to: 2. Objectives: The objectives of this project are as follows: 2.1 Procure construction management software that supports real-time access and updates across a wireless network. 2.2 Enhance collaboration and communication among project stakeholders. 2.3 Improve project efficiency by providing a centralized platform for information sharing and management. 2.4 Ensure data security and access control for authorized users. 3. Software Requirements: The construction management software must possess the following features and functionalities: 3.1 Hosted: The software must be web-based and hosted by the provider. This provider must be GDPR compliant. 3.2 Updates and Back-ups: The provider must provide software updates and provide backups for all documents and data uploaded to the provider’s site. 3.3 Offline Mode: The software must have an offline mode to allow updates to be input while not connected to the internet. The software must update once the app is connected to the internet. 3.4 Security: Must have robust security features to protect sensitive data and ensure compliance with industry standards: 3.4a - Data Encryption: Data should be encrypted both in transit and at rest to protect sensitive information from unauthorized access. Look for software that uses strong encryption standards such as AES-256. 3.4b - User Authentication and Authorization: The software should support secure authentication mechanisms, such as multifactor authentication (MFA), to verify user identities. Additionally, it should have a comprehensive role-based access control (RBAC) system to ensure users can only access data relevant to their role in the project. 3.4c - Audit Trails: The software should log all user activities, including data access and changes, to provide an audit trail for compliance and security monitoring. 3.4d - Regular Security Updates and Vulnerability Management: The provider should regularly release software updates to patch security vulnerabilities and protect against new threats. 3.4e - Data Backup and Recovery: Effective backup procedures should be available to ensure data can be recovered in case of a data loss event, such as hardware failure, natural disaster, or cyber-attack. 3.4f - Compliance with Industry Standards: The software should comply with relevant industry standards and regulations 3.4g – Secure APIs and integrations: APIs should be protected to prevent data leaks and ensure that only authorized systems can access or manipulate data. 3.4h – Physical Security: Physical access to servers and data storage must be secured and access controlled / monitored. 3.4i - Incident Response Plan: The vendor should have a clear and tested incident response plan that outlines procedures for responding to security breaches or other incidents. 3.5 Browser Compatibility: Must be compatible with the latest version of Chrome, Edge and Safari browsers. 3.6 Real-time Updates: The software must support real-time updates, allowing stakeholders to view the most current project status, documents, and communications. 3.7 Project-specific Collaboration: The software should facilitate collaboration and communication specific to each project, enabling stakeholders to share documents, schedules, and updates in a project-centric environment. 3.8 Document Management: The software must provide robust document management capabilities, including version control, document tracking, and storage. The software must allow all documents to be downloaded by the district. 3.9 Task Management: Ability to assign, track, and manage tasks within the software, ensuring accountability and progress tracking. 3.11 Reporting and Analytics: The software should offer reporting and analytics features to track project performance, milestones, and key metrics. 3.12 Integration: Compatibility with existing software systems and tools commonly used in the construction industry, such as scheduling software, Building Information Modeling (BIM) software, and accounting software. 3.13 Mobile Compatibility: The software must be accessible via mobile devices, supporting both iOS and Android platforms.
