1. Attend preliminary conferences with the County regarding the requirements of the project. 2. Prepare a preliminary engineering/architectural study and report on the project in sufficient detail to indicate clearly the problems involved and the alternate solutions available to the County, to include preliminary layouts, sketches and cost estimates for the project, and to set forth clearly the Firm’s recommendations; to be completed within 90 days of execution of this Agreement. 3. Furnish the County copies of the preliminary report, if applicable (additional copies will be furnished to the County at direct cost of reproduction). 4. Make periodic visits, no less than every 30 days during the construction period, to the construction site to observe the progress and quality of the work, to ensure that the work conforms with the approved plans and specifications, and to determine if the work is proceeding in accordance with the Agreement. 5. Furnish the County a written monthly status report at least seven (7) days prior to the regularly scheduled commissioner’s court meeting when requested. 6. Submit detailed drawings and plans/specifications to appropriate regulatory agency(ies) and obtain clearance. 7. Prepare bid packet/contract documents/advertisement for bids. At the time the bid packet is completed, the Firm shall also furnish to the County an updated written Estimate of Probable Costs for the Project. 8. Incorporate any and all wage rate modifications or supersedes via bid addendum (if applicable). 9. Conduct bid opening and prepare minutes. 10. Tabulate, analyze, and review bids for completeness and accuracy. 11. Accomplish construction contractor’s eligibility verification through www.SAM.gov. 12. Conduct pre-construction conference and prepare copy of report/minutes. 13. Issue Notice to Proceed to construction contractor. 14. Provide in all proposed construction contracts deductive alternatives where feasible, so that should the lowest responsive base bid for construction exceed the funds available, deductive alternatives can be taken to reduce the bid price. 15. Design for access by persons with disabilities for those facilities to be used by the public in accordance with Public Law 504. 16. Use THC approved forms for instructions to bidders, general conditions, contract, bid bond, performance bond, and payment bond.
