1. Contractor mechanics working on District vehicles are preferred to be an ASE master certified technician in the particular area of repair or, at a minimum, supervised by an ASE master certified technician. 2. Routine Repairs: Should the District need routine maintenance/one-time servicing for a vehicle, the proposer shall be able to provide services to include, but not limited to: • Oil Change, Filter Replacement with Fluid Check and Fill All Coolant, Brake, Power • Steering, Wiper Fluids, as Required • Chassis Lube Service with Fluid Check • Transmission Fluid and Filter Change Service • Bulb or Fuse Replacement • Wiper Blade Replacement • Coolant Flushes and Refills • Air Conditioning System Service • Safety Inspection and Annual Vehicle Inspection • Vehicle Mechanical Repairs • Tire Rotations The contractor(s) shall provide a written checklist of the work performed after each vehicle maintenance. 3. Non-Routine Repairs: A. Any repair not considered “routine maintenance” as described above, shall require a written estimate and pre-approval by a designated District Representative prior to performing any work on the vehicle. Written estimates may be hand delivered or emailed to the designated department authorized representative for review. Authorization to perform said work shall be provided in the form of a District issued purchase order. B. Proposers shall provide the District with a fixed price mechanic’s hourly labor rate and the proposed discount rate on repair parts for service not classified as routine maintenance as submitted under Exhibit A – Price Schedule. The discount rate on repair parts shall be from the manufacturer’s printed parts price list and shall remain fixed until the manufacturer provides an updated printed parts price list. C. All repair estimates must clearly identify the vehicle to be repaired to include the vehicle identification number (VIN) plus the license plate number or unit number, work to be performed, and the date the estimate was submitted. D. In the event that a vehicle is to be kept overnight at the Contractor’s repair facility, Contractor shall be responsible for securing said vehicle. E. The District reserves the right to inspect the vehicle to verify the proposed repair work needed. F. District, at its sole discretion, may require the Contractor to return any of the original District parts that has been removed and replaced by the Contractor.
