Specifications include, but are not limited to: Emergency Response Plan and FEMA Portal Management. The supplier shall provide Lower Colorado River Authority (LCRA) comprehensive emergency response plans and related Federal Emergency Management Agency (FEMA) claims management. Supplier will be responsible to provide loss recovery and claim preparation services. Supplier shall be a Third-Party Administrator on LCRA’s behalf for FEMA claims management. Emergency management plan Supplier to review and create analysis of LCRA current emergency plan. GAP analysis with strategic recommendations on how to correct the deficiencies of the emergency and remediation plans. Recommendations for revisions of policies and process to improve emergency response. Supplier shall create and utilize disaster planning processes to consider expedited emergency work projects with FEMA and the Texas Division of Emergency Management (TDEM). Grant application and management Supplier shall coordinate with LCRA Insurance and Claims Department, communication guidelines and record depository policies and procedures. Supplier shall review LCRA response activities and recovery projects for grant eligibility. Provide grant laws and regulation expertise. Provide financial management expertise, support, and advisory service. Justification of cost rates. Complete appropriate FEMA public assistance paperwork and/ or FEMA portal on an as needed basis and collaborate with LCRA Insurance and claims department on any necessary documentation. Supplier shall be LCRA Third-Party Administrator for LCRA protocols for comprehensive loss measurement, strategic loss recoveries and claims project management. Category Z management costs refer to the administrative costs incurred in the preparation of a FEMA application for all projects submitted under one disaster (including small projects and large projects). Supplier shall take the lead and present LCRA with the FEMA claims process monitor and document grant funding from exploratory call, recovery scoping meeting, submission of damage inventory listing, logical grouping of projects, and initiate project formulation. Supplier shall develop on LCRA’s behalf, submission of Request for Public Assistance (RPA) and initial FEMA Grants and Portal requirements. Supplier shall coordinate with LCRA Insurance and Claims Department and provide best practice procedures for appeals to the funding sources for activities and costs denied or questioned. Supplier shall prepare and submit all other grant related documents on an as-needed basis. Supplier shall assist with annual, single, and other audits on an as-needed basis. Supplier shall be responsible for the preparation, review, submittal and/or settlement/close out of disaster cost recovery claims with FEMA on LCRA behalf. Procurement analysis Procurement analysis of grant funding with guidance on how to navigate the grand funding distribution successfully. Supplier to survey LCRA competitive solicitations to ensure that they meet State and Federal FEMA procurement requirements and provide recommendations if there are potential challenges in the procurement processes. In coordination with LCRA supply chain, establish a list of pre-approved companies or individuals that can provide services and best practices to secure services to LCRA related to an emergency event to maximize recoveries from all sources. Provide procurement emergency preparedness recommendations. LCRA staff training Grant management Cost analysis Procurement procedures for emergency grand funded competitive solicitation and contracts.
