2.1 Introduction. The Agency is seeking proposals from qualified firms with a documented track record of providing the required services. The qualified firm shall assist with and execute Disaster Recovery projects and assist with Assistance grant management related to past/current disasters and any future declared events. The search for the successful qualified firm is being conducted by means of a public Request for Proposals to all prospective qualified proposers. Proposals should state how the respondent intends to provide the required services in a manner that will result in the successful and timely completion of the service(s) and respondent's capacity and readiness to perform the scope of services immediately upon execution of a contract with the Agency. 2.2 Tasks. Note: The following list of tasks is a general overview of tasks involved in the Agency’s recovery efforts. These tasks are ongoing and may not be an exact description of what the firm will be involved in. Tasks include: 2.2.1 Site identification and eligibility; 2.2.2 Damage assessments; 2.2.3 Development of damage descriptions; 2.2.4 Development of scope of work and cost estimates; 2.2.5 Insurance reconciliation; 2.2.6 Cost reconciliation of completed work; 2.2.7 Project worksheet (PW) formulation and review; 2.2.8 Coordinate with Procurement personnel; 2.2.9 Design and construction management; 2.2.10 Grant administration; 2.2.11 Request for reimbursements; and 2.2.12 Project management and closeout. 2.2.12.1 Project Assistant / Owner’s Representative Services for current and future declared federal disasters services may include: A. Plans, directs and coordinates the development, acquisition, and redevelopment activities for AGENCY housing development programs following HUD requirements in order to ensure compliance with Federal, State, and local regulations. B. Coordinates the preparation of applications for loans and grants available through State, Federal, and local agencies. C. Provides input on project design and ensure that project plans and specifications are received in a timely manner. D. Assist the construction team to ensure a financially feasible and operationally viable development in a timely and cost-efficient manner. E. Manages construction phase of the project as the owner's representative. F. Schedules and attends monthly construction meetings with construction team to track project progress. G. Oversees general contractor's request for payment and monitors costs related to design and construction as per the contract H. Manages the construction process including compliance with local government and lender requirements. I. Recommends decisions regarding the process change order requests. J. Coordinates the management of all contracts, expenditures, plans, organization activities, communication activities, governmental requirements, housing needs, and safety functions of the modernization, development, acquisition and construction program. K. Maintains records and reports regarding modernization/development projects using a computer following HUD guidelines in order to submit reports to HUD. L. Maintains monthly report of compliance schedule for all designated projects. M. Secures architectural, construction and other project approvals from planning and building departments and other regulatory agencies, as requested. N. Prepares portions of modernization proposals, for each project, from data collected for submission to the U.S. Department of Housing and Urban Development in conformity with HUD guidelines and existing policies of the Housing Authority. O. Develops, prepares, and submits applications and budgets for federal funding for demolition and for the development of new units and modernization of existing units, as requested. P. Assist in preparation of AGENCY's modernization segment in the five-year and annual plans. Q. Assists with the development of a strategic long-term plan for AGENCY. R. Assists with due diligence requirements for Investors/Lenders at partnership/loan closings. S. Organizes, coordinates, documents and facilitates escrow closings, as requested. T. Researches and recommends financial real estate development strategies for the AGENCY. Strategies should include, but are not limited to, mixed finance, low-income housing tax credits, revenue bonds, private mortgage financing and other financing approaches typically utilized in redevelopment projects. U. Identify and evaluate potential property and/or buildings for acquisitions. V. Ad-Hoc duties as assigned — including, but not limited to Real Estate Development, Maintenance and Property Financing.
