Specifications include, but are not limited to: The Proposer shall furnish all necessary labor, resources, equipment, and material for the provision of Magazine Printing Services. Proposer shall provide Magazine Printing Services quarterly, four (4) times per year OR biannually, two (2) times per year. The preference of the magazine printing will be in Fall of 2022 with the art file being delivered in late September/early October. The City will also accept printing and delivery of the Winter 2023 edition with the art file being delivered in December 2022 should the Fall dates be too soon. • Paper: Proposer shall not deviate from the specified stock unless approved by the City or if there are supply chain or stock issues, which the Proposer will then inform the City as soon as possible and provide an alternate mill brand/ paper stock option of similar quality than can be used in a four (4) color offset printing process. A sample of the paper option shall be hand-delivered to the city or sent via fed-ex. Proposer shall indicate the mill brand that will be utilized. • Presswork: Proposer shall not deviate from the specified text ink, ink cover, cover coatings or bleeds. The magazines will have bleeds throughout. • Prepress: The City’s requirement is for a hard copy full color press ready proof. The Proposer shall provide one (1) press proof for approval within two (2) business days upon receipt of the art file from the City. The proof can be delivered in person or sent via FedEx to the City’s Graphic Designer who will provide any changes to the proof within 24 hours of receipt. • Bindery: The magazine is saddle stitched (stapled on the left edge) for quarterly option or perfect binding for bi-annual. • Printing: The Proposer shall print, sort, and tag the magazine prior to delivering the finished magazine to the USPS no later than sixteen (16) business days following receipt of proof approval from the City. Proposer shall confirm the standard magazine turnaround time after approval of proofs as it is imperative that the Proposer meet the City’s deadlines. The City will not pay for rush charges. • Packaging: Proposer shall deliver additional magazines to the City. Magazines should be packaged in cartons or in bounded stacks not exceeding fifty (50) pounds or 60 per carton/stack.
