Specifications include, but are not limited to: Software companies and their certified implementors to assist in the implementation and support of travel and expense management system. The chosen software solution will be scalable to meet the City of Denton’s (“City”) organizational needs today and in the future and provide users with multiple configuration options. The system will manage all employee business expenses and business related travel expenses made using a City Purchasing Card (Pcard). The scope of this application will be to facilitate travel booking, track travel and business expenses, enforce necessary policies and route transactions and expense reports for approval. This system will work jointly with the City’s inplace ERP system which handles the general ledger and accounts payable processing. It is expected the vendor will provide support throughout the implementation process, as well as ongoing basic technical support. The objective of the system is to: • Improve operational efficiency • Centralize expense data • Enforce city policies regarding expenses and travel • Effectively report on citywide business expenses with details • Effectively report on citywide travel expenses with details • Improve data integrity across departments and systems
