Specifications include, but are not limited to: Ballroom: Site visit is required before approval of contract - Ballroom must be in its own area so there will not be any over-crowding by another group. - Will be used for dinner/dance for minimum of 500 people with possible increase to 650. - Layout of room will be sent at a later date. - Round tables with tablecloths (color to be determined at a later date) - Place setting with napkins (color to be determined at a later date) - Glass mirrors on the tables. - Stage (Riser)12’x24’x24’ with skirts (4 chairs to be placed on the stage) − Two steps with rails to be placed at each end of stage − Podium and microphone to be placed on stage − Eight rectangular tables (for awards) with tablecloths and skirting to be placed on the side of the left side of the stage. This number may change on the night of the event - Dance Floor 16’x20’ to be placed in front of stage - Ballroom must be big enough for two screens with rear projectors to be placed on each side of the stage. - One rectangular table with tablecloth and skirt and chair for the DJ. Reception Area/Lobby Area: Please note the quantity of tables and chairs may change on the night of the event. - Must be in its own area so there will not be any over-crowding by another group. - Need an area for fifteen rectangular tables for registration with tablecloths and skirts. May need additional tables to be set-up behind the registration tables. - Need thirty chairs - Need twenty easels - Cocktail tables with chairs and additional seating is required for reception area Food/Beverage/Hors d’oeuvres: − Sit-down plated dinner for a minimum of 500 people with possible increase to 650 (menu to be determined at a later date). Will need a few vegetarian plates and sugar free desserts. − Pre-set salad, dessert, water, and tea. Passed Bread − Light refreshments during reception – Optional, depending on price − Menu selection to be determined at a later date. Food tasting required. − Final count 5 days prior to event. − Bill process, after the event, a bill will be processed for payment within 30 days. − No charge for bartender