2.2 PROJECT OVERVIEW AND OBJECTIVES 2.2.1 This RFP is designed to secure a dependable, flexible, and compliant fuel company that ensures uninterrupted operation of our university, particularly during critical situations. We seek a fuel supplier who can meet our timely delivery needs, adhere to safety and regulatory standards, and establish a long-term partnership that supports the mission of SFA. Respondent must be reliable, responsive, and proactive, ensuring that facilities always have the fuel needed to operate without interruption. Respondent’s role is to deliver timely, safe, and sufficient supplies of diesel and unleaded fuel, while adhering to safety standards and maintain strong communications with the facilities, minimizing downtime and operational disruption. 2.3 GASOLINE AND DIESEL SPECIFICATIONS 2.3.1 The gasoline delivered to SFA shall be non-ethanol unleaded gasoline. 2.3.2 Diesel delivered to SFA shall be red dyed, non-taxable off-road grade fuel. 2.3.3 Vendor must: • Provide pump, filters, gauges, hoses, spouts and measuring equipment including float gauge • Maintain and service equipment such as tanks, pumps, filters, gauges, hoses, spouts, and measuring equipment as needed, but at least annually to ensure proper and accurate functionality • Provide regular testing on tanks and fuel to check for contaminants such as ethanol or water • Vendor will be expected to clean up any spills created on site upon delivery 2.4 FUEL TANK SPECIFICATIONS AND LOCATIONS Stephen F. Austin State University currently has two (2) 500-gallon holding tanks used for red offroad diesel and the other tank is filled with non-ethanol gasoline. They are located at 1305 E Starr Ave., Nacogdoches, TX on the north side of the Grounds and Transportation building. The current fuel tanks are held within a concrete enclosure. Enclosures measure 10’x5 ½’ and 10’ x 4 ½’. The current RFP requests that the vendor provides new tanks that fit SFA’s current enclosure. If the tanks provided by the vendor are larger in size, SFA will need to be notified before an agreement is signed in order to build larger tank enclosure if your company will not provide this service. 2.4.1 Diesel Tank Locations and Specifications Vendor must provide one (1) 500-gallon tank for diesel fuel, as well as provide pump, filters, gauges, hoses, spouts and measuring equipment including float gauge. 2.4.2 Gasoline Tank Specifications and Locations Vendor must provide one (1) 500-gallon tank for non-ethanol gasoline, as well as provide pump, filters, gauges, hoses, spouts and measuring equipment including float gauge. 2.4.3 Generator Fuel and Storage Vendor will deliver and install fuel within 48 hours into all generators on campus upon request in the event of emergency (list and location of generators attached). Natural gas generators are not to be considered for this bid.
