1. Develop a recordkeeping system consistent with program guidelines, including the establishment of a filing system. 2. Maintenance of filing system. 3. Provide general advice and technical assistance to the City/County personnel on implementation of project and regulatory matters. 4. Assist in the procurement of professional consulting engineering services through the request for proposal process, if applicable, and as required by the TxCDBG regulations. 5. Furnish City/County with necessary forms and procedures required for implementation of project. 6. Assist the City/County in meeting all special condition requirements that may be stipulated in the contract between the City/County and TDA. 7. Prepare and submit to TDA documentation necessary for amending the TxCDBG contract. 8. Conduct re-assessment of environmental clearance for any program amendments. 9. Prepare and submit quarterly reports (progress and minority hiring). 10. Prepare Financial Information Report or City/County. 11. Establish procedures to document expenditures associated with local administration of the project. 12. Provide guidance and assistance to City/County regarding acquisition of property: • Submit required reports concerning acquisition activities to TDA; • Establish a separate acquisition file for each parcel of real property acquired; • Determine necessary method(s) for acquiring real property; • Prepare correspondence to the property owners for the City/County’s signature to acquire the property or to secure an easement; and • Assist the City/County in negotiation with property owner(s). 13. Maintain TxCDBG Property Management register for any property/equipment purchased or leased. 14. Serve as liaison for the City/County during any monitoring visit by staff representatives from either TDA or the U.S. Department of Housing and Urban Development (HUD)
