Dear Service Providers: The City (City) of Angleton has recently received funding from GLO under the CDBGMIT Resilient Communities Program (RCP) program. Attached is a copy of the City of Angleton’s Request for Proposals (“RFP”) for professional services. These services are being requested to assist the City in updating the Comprehensive Plan and grant administration, management, and contract compliance. I. Scope of Work The contract will encompass provision of all project-related services to the City of Angleton, and performance of activities under Grant Administration Servies and Planning Activities below. Providers will assist the GLO and/or grant recipients in completion of this CDBG-MIT project. Grant administrative services must be performed in compliance with the U.S. Department of Housing and Urban Development (“HUD”) and guidelines issued by the GLO. Respondent must be able to perform the tasks listed herein to be considered eligible for an award under this Solicitation. Respondents shall provide a detailed narrative of their experience as it relates to each of the items below. Respondents shall clearly indicate if they intend to provide services in-house with existing staff or through subcontracting or partnership arrangements. Note that providers and respondents may submit proposals specifically for 1 individual, or 2 or more Services A, B, and or C collectively as outlined below. Grant Administration Services shall be provided in conformance with the guidance documents and use forms provided by the subrecipient utilizing GLO guidance. The selected service provider must follow all requirements of the Texas CDBG-MIT program. The providers shall furnish services to complete the CDBG-MIT projects, including, but not limited to the following services: Part A. Grant Administration Services i. General Administrative Duties: 1. Ensure program compliance, including all CDBG-MIT requirements and all parts therein, current Federal Register, etc. 2. Assist subrecipients in establishing and maintaining financial processes. 3. Obtain and maintain copies of the subrecipient’s most current contract including all related change requests, revisions and attachments. 4. Establish and maintain record-keeping systems. 5. Assist subrecipients with resolving monitoring and audit findings. 6. Serve as monitoring liaison. 7. Assist the subrecipient with resolving third-party claims. 8. Report suspected fraud to the GLO. 9. Submit timely responses to the GLO requests for additional information. 10. Complete draw request forms and supporting documents. 11. Facilitate outreach efforts, application intake, and eligibility review. 12. Utilize and assist with GLO’s system of record to complete milestones, submit documentation, reports, draws, change requests, etc. 13. Submit change requests and all required documentation related to any change requests. 14. Coordinate, as necessary, between subrecipient and any other appropriate service providers (i.e. Engineer, Environmental, etc.), contractor, subcontractor and GLO to effectuate the services requested. 15. May assist in public hearings. 16. Work with GLO’s system of record. 17. Provide monthly project status updates. 18. Funding release will be based on deliverables identified in the contract. 19. Labor and procurement duties: • Provide or assist City staff with all Labor Standards Officer (LSO) Services. • Ensure compliance with all relevant labor standards regulations. • Ensure compliance with procurement regulations and policies. • Maintain document files to support compliance.
