The proposer will provide a solution that includes the following components: 1. Software Requirements • Software is fully web-based, built for higher education, and functions as a cloudbased integration platform with minimal third-party dependencies. • It enables users to schedule room access before events, view and duplicate past reservations, and manage event history by account. • A built-in attachment library supports emailing with confirmations, and users can log correspondence and comments for each account. • Event approval workflows are streamlined with automatic notifications, multiapprover routing, real-time tracking, and reminders to prevent delays. • Reports are always current and accessible from any device through direct links, ensuring convenient access for all users. 2. User Experience Requirements • System allows publishing a public calendar of events with the ability to hide private events, while visible events can include images, links, and descriptions for the general public. • Outside Users can submit event requests requiring approval and browse the facility schedule in list, calendar, or optional grid view formats. • Outside Users can explore facility details, including room images, setup capacities, and other attributes, enhancing transparency and planning. • Events can include notes, instructions, and embedded media such as pictures, room layouts, and floor plans for clearer communication. 3. Mobile App Requirements • Mobile apps must support both Apple iOS and Android platforms and comply with accessibility standards and laws. • Users can quickly find new or changed bookings through an activity log and manage daily setups and services directly from their mobile devices. • The apps allow monitoring service completion, accessing room setup diagrams, logging pictures and notes of setups, and assigning work or tasks to operations personnel, including shift and building manager logs. • Real-time messaging with automatic notifications is supported, with all communications automatically logged and centralized for staff access. • The apps should support university branding to maintain consistent institutional identity...
