The City uses ‘New World ERP 2024.1’ as its general ledger package and ‘Incode 2025.2.5.109’ for utility billing. All file transfers must be compatible with these systems. The City currently maintains seven (7) accounts with three (3) Zero Balance Accounts (ZBA) to the main Cash Concentration account. Historical monthly collected balances for the accounts are outlined below. Aggregate collected balances average $15,161,199.35 monthly for all accounts. Description Average Daily Net Collected Balance (Current) Account Type Cash Concentration Account $3,340,635.16 ZBA Master Payroll ($25,459.25) ZBA Subsidiary Vendor Payments ($175.155.18) ZBA Subsidiary Insurance $0.00 ZBA Subsidiary Credit Card Clearing – Utility Billing $1,023,453.99 CC Clearing Credit Card Clearing – Court $211,334.83 CC Clearing Credit Card Clearing – Scale House $47,207.51 CC Clearing Most banking activity will occur in the Cash Concentration account. All wires, securities transactions, and transfers are processed through this account. Utility, Municipal Court, and Scale House credit card payments are currently cleared through a Merchant Bank and deposited directly into Credit Card Clearing accounts. The Cash Concentration account covers accounts payable, payroll, and insurance payments. The account also receives ACH tax payments and utility customer drafts and sends debt service payments. This account is funded primarily from outside funds. Bi-weekly payroll checks are issued from the Payroll account for approximately 305 employees, with a total payroll average of $777,944.82. Direct deposit is currently used for about 99% of employees use direct deposit. The City issues payroll checks to roughly 4 employees each month without using direct deposit.
