Staff Mobilization When a non-predicted disaster impacts the Owner, e.g. tornado, the debris monitoring firm (Monitor) will mobilize within 12 hours following Notice to Proceed. When a potential predicted disaster threatens the Owner, e.g. hurricane, the Monitor will mobilize within 24 hours from Notice to Proceed with key staff experienced in various aspects of debris operations (including truck certification, mapping/zone development, etc.) in order to participate in the "response" phase of the disaster event. Additional monitor staff shall be contacted and put on standby for potential mobilization. Logistical arrangements for out of town staff such as lodging arrangements for key staff, is considered to be the responsibility of the Monitor. Field Documentation of Work Monitor shall carefully document debris removal activities as well as hazardous trees and trees that contain hazardous hanging limbs that need to be removed. Monitor will work closely with the Owner to determine the most effective methods of documentation. Collection Monitoring of Rights-of-Way and Public Property Debris Monitor will provide collection monitors with each of the debris removal Contractor’s loading crews to ensure each load is related to the disaster. The street address and/or GPS coordinates will be recorded on each load ticket. The Monitor will initiate a multi-part or electronic ticket in the field for each load, containing information related to the location of the debris, time, date, truck identification, truck driver, etc. The ticket will then be delivered to the Debris Management Site (DMS) or disposal site with the truck driver for load rating. Load ticketing and documentation will also be performed for hazardous tree and limb removal. This project may include monitoring the removal of abandoned cars, white goods, electronic waste, HHW and structure demolition. Monitor will provide similar services if debris removal from private property/right-of-entry (ROE) is approved for this project. Field monitoring of debris haulers shall be performed in accordance with federal and state requirements and in coordination with the Owner. Monitor Training Monitor will provide training to all employees concerning safety, project eligibility, and disaster specific information. The Monitor will be required to perform adequate training for locally hired staff. All Monitor employees must be able to effectively communicate to a level appropriate to their responsibilities.
