DEFENSE LOGISTICS ENERGY AEROSPACE ENERGY
Sources Sought Notice
Aviator Breathing Oxygen (ABO) and Liquid Nitrogen (LNB)
Various Locations in the U.S West Region (PPN: 9.1D)
INTRODUCTION:
This is a Request for Information (RFI)/Sources Sought notice issued by the Defense Logistics Agency (DLA) Energy Aerospace – San Antonio, Texas. This is NOT a solicitation for proposals. No awards will be made from the responses to this announcement. However, responses may be used to determine the appropriate acquisition strategy for a potential future procurement. This notice issued by DLA Energy is to identify potential sources and solicit industry to express their capability and interest to provide all Aviator Breathing Oxygen (ABO) and Liquid Nitrogen (LNB), personnel, materials, supplies, management, engineering, tools, equipment, services, and labor necessary for accomplishing these requirements. The Government may contract for all, some, or none of the below, however it still is requesting sources for a potential requirement.
SCOPE OF REQUIREMENTS:
The potential source shall provide all product, materials, supplies, management, tools, equipment, transportation, and labor necessary for the delivery of product on a f.o.b. Destination basis into Contractor-owned/Government-Owned tanks to the following potential locations within the U.S West Region (PPN: 9.1D):
- Creech AFB, NV
- Davis Monthan AFB, AZ
- Eielson AFB, AK
- Elmendorf AFB, AK
- Gowen Field, ID
- Kingsley Field ANG, OR
- Luke AFB, AZ
- MCAS Yuma, AZ
- McChord AFB, WA
- NAS Fallon, NV
- Nellis AFB, NV
- Nevada ANG, NV
- Portland ANG, OR
- Tonopah Testing Range, NV
- Tucson ANG, AZ
PRODUCT(s):
- Aviator Breathing Oxygen (ABO), Type II, NSN 6830-01-644-2463, shall meet the requirements of the most current version of Commercial Item Description MIL-PRF-27210J, dated 07-Aug-2013.
- Liquid Nitrogen (LNB), Type II, Grade B, NSN 6830-01-644-2557, shall meet the requirements of the most current version of Commercial Item Description A-A 59503E, dated 04 - Jun - 2025.
One copy of the Certificate of Analysis (COA) for each sample required by the specification shall be submitted by the Contractor as an attachment to Wide Area Workflow (WAWF). In addition, the Contractor shall include a copy of COA to accompany each delivery to be provided to acceptor at delivery destination.
The unit of issue for ABO and LNB is UG6 for all documentation.
RELATED SERVICES:
- Expedited/Emergency Delivery – SE0000176
- Detention Fee – SE0000178
- Fill Line Restriction Orifice – SE0000180
- Tank Hot Fill – SE0000182
- Tank Usage Fee –SE0000171
- Installation of Equipment – SE0000174
- Removal of Equipment – SE0000175
Please note that Service CLINs will defer per location.
PRODUCT ORDERING:
The DLA Energy Contracting Officer shall issue Blanket Delivery Orders (DD Form 1155) for obligation of funds for shipments to be scheduled during that specific timeframe by the Delivery Scheduler. The individual shipments requested by the Delivery Scheduler will designate the specific quantity to be delivered at the customer location specified in the contract.
The Contractor shall provide DLA Energy a list of personnel available on a 24-hour a day basis to take orders from the Delivery Scheduler, as well as delivery information/status on the order. The list shall include full name, office phone number, cell number and email. DLA Energy shall be notified of changes in contact personnel, phone numbers and email addresses.
PRODUCT DELIVERY:
For routine deliveries, product shall be delivered within 7 calendar days and for expedited deliveries, within 3 calendar days after receipt of an order from the appointed Delivery Scheduler. After an emergency delivery order is placed, contractor shall coordinate delivery time and acceptance of emergency deliveries with the customer.
GOVERNMENT OWNED TANKS
No. of Tanks
33 Government Owned Tanks at Various Locations
CONTRACTOR OWNED TANKS
No. of Tanks
4 Contractor Owned Tanks at Various Locations
METHOD OF MEASUREMENT: Method of measurement shall be by truck mounted calibrated flow meter.
INSPECTION AND ACCEPTANCE: Inspection for quality shall be performed at origin. Quantity determination and acceptance shall be at destination. Contractor shall obtain customer signature for delivery at each location for acceptance of quantity. A copy of the signed quantity acceptance document must be attached to the WAWF invoice submittal for payment.
FILL LINE RESTRICTION ORIFICE: If it is determined during supplier site visits or upon review of Customer tank technical information, that additional tank over-pressure protection is required to comply with CGA P-59, Prevention of Over-Pressure during Filling of Cryogenic Vessels, the Contractor shall identify the deficiency to the designated Customer representative(s) for implementation of corrective action. The Contractor may be requested to provide and install the additional tank protection, which may encompass any of the methods identified in the P-59. The inspection by the Contractor and any required corrective actions shall be completed within 30 days after contract award. NOTE: Over-pressure protection devices shall not be installed on Customer-owned storage tanks without prior approval from DLA Energy Contracting Officer, Service Control Point (AFPET), Air Force Life Cycle Management Center (AFLCMC/WNZ), and the activity that physically possesses the tank(s).
TANK HOT FILL: Occasionally, the Contractor may be required to perform a Hot Fill to cool-down and refill any tank that has gone empty and is warm. The supplier will use the commercial industrial gas standard, converting the liquid product carried to a gas to purge/cool and remove minor constitutes prior to pushing liquid into the tank.
SECURITY REQUIREMENTS:
Delivery personnel shall be U.S. citizens. In addition, delivery personnel must possess a state or federally issued photo ID that displays the driver’s full name and date of birth. Deliveries to Military installations will require delivery personnel provide social security number and be subjected to background checks. The Driver may also be required to provide proof of insurance and vehicle registration. Some locations will require delivery personnel be escorted while making deliveries. All delivery vehicles are subject to search by security personnel prior to accessing delivery location and while on each facility. In accordance with the Real ID Act of 2005, starting May 7, 2025, access to federal facilities requires a "REAL ID". If Driver’s license is not “Real ID” Act compliant, contractor must present an acceptable second form of identification (i.e. U.S. passport, passport card, military ID, etc...).
Note: The Security Requirements will differ by location.
CAPABILITY STATEMENT:
Interested qualified organizations should submit a capability statement for this requirement addressing the areas below. Statements should include an indication of current business size and a list of available ancillary services available as well as any technical information believed to be useful to the Government. The capability statement at a minimum shall address the potential vendor’s ability of the following:
- Capability to fully meet the specification
- Capability to perform all the sampling/testing requirements listed in the specifications
- Capability and willingness to allow government quality assurance inspectors access to supplier production/load-out plant to conduct quality assurance assessments as needed.
- Statement of ability to meet needs for the DLA Customer
- Capability for a potential Federal Government Contract, your company must be registered in the System for Award Management (SAM) https://www.sam.gov/portal/SAM/#1. Is your company registered SAM, and if so, what is your company's cage code and Duns # If your company is not currently registered in SAM, would you be willing to register in the SAM system?
- Confirmation that you have the ability to produce and deliver Liquid Nitrogen (LNB) and Aviator Breathing Oxygen (ABO).
ANTICIPATED PERIOD OF PERFORMANCE: This potential requirement has an estimated five (5)-year requirement, 1 July 2026 through 30 June 2031.
ANTICIPATED CONTRACT TYPE: Requirements type contract. The Government will not lock into a fixed quantity, but all ABO and LNB needed to support these locations will be pulled under award of this contract/contracts.
SUBMISSION INSTRUCTIONS: All capability statements sent in response to this Sources Sought Notice shall be submitted to Contracting Officer Kelley Mauldin, at kelley.mauldin@dla.mil and Contract Specialist at abena.boateng@dla.mil. All responses must be received by 12 August 2025 at 3:00 pm Central Time.
DISCLAIMER AND IMPORTANT NOTES:
This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in the Government Point of Entry (GPE). Respondents will be added to the prospective offerors list for any subsequent solicitation.
However, responses to this notice will not be considered adequate responses to a solicitation.
CONFIDENTIALITY:
No classified, confidential, or sensitive information should be included in your response. All proprietary information should be marked as such.
