Specifications include, but are not limited to: Software Needs: Asset Information o Asset Type, Asset Category, Description, Manufacturer, Model #, Serial Number o Department Information (Department abbreviation / GL Account) o Steward and User Info o Location (Campus, Building, Room #) or Zone/Area given specific parameters o History (information on changes made to assets) Location Changes Department Changes Steward/User Changes o Physical Inventory Dates o Comments / Internal Notes Batch/Mass Updates o Additions o Disposals o Department Information Changes GL Accounts Dept. Abbreviation Stewards Users Financial Information o Acquisition Method (Purchased, Grant Funded, Donated, Etc.) o Grants Compliance Requirements Funding Source Information Title Holder Percentage of Federal or State participation in acquisition Condition o Differentiate between Capitalized and Non-Capitalized Assets o Acquisition Date o Acquisition Value o Depreciation Info (Method, Useful Life, Accumulated Depreciation, Annual Depreciation Calculations) o Disposal Information Disposal Date Disposal Price/Cost Net Loss/Gain Hardware Needs: RFID Tags o Tags for multiple environments/asset types o Anti-theft tags o TCCD Logo with Asset ID and Barcode o Easily Programmable (read/write capable) RFID Scanner o Should be handheld o Easy to use o Capable of making changes to assets in real-time RFID Tag Printer Integration with current ERP System Ellucian Colleague is TCCD’s current ERP system. Capability to integrate with Ellucian Colleague
