Specifications include, but are not limited to: It is the intent of this bid to establish prices and/or discount amounts from vendors for the City of Bryan + College Station Public Library System for library materials, including: books, spoken word audio compact discs, digital video discs, the processing of these materials and to enter into an annual contract with one or more vendors to supply said products. The following publications may be excluded from this contract: a. Encyclopedias b. Yearbooks c. Out-of-print books d. Subscriptions e. Publications of obscure or small presses f. Certain titles needed immediately g. Publications of National Geographic Society, H. W. Wilson, Gale, American Library Association, or other publishers who do not sell through vendors. h. Other multimedia items not specified on the Bid Sheet. i. Electronic Materials The electronic ordering system must also provide the following: a. A secure, real-time ordering system accessible seven (7) days per week, (24) hours per day. b. Ability to search a database of at least three (3) million entries using a variety of searching techniques c. Ability to review product information and reviews d. Ability to view pre-publication information e. Continuations and standing order services f. Ability to view current inventory with discounts automatically calculated. g. Toll-free electronic transmission of orders. h. Immediate (automated) order confirmation. i. Display titles to be shipped and display back-ordered items. j. Online customer service capable of providing the status of any order, printing invoices and providing tracking information on all items in transit. k. Ability to print standard and customized reports, selection lists, confirmation reports and shipment receipt information. l. Order history information available for avoiding duplicate orders. j. The electronic ordering system must be fully supported by a staff of trained representatives in technical/electronic services. Staff must be accessible via e-mail and/or a toll-free telephone line. k. Ability to view stock information on all titles from multiple vendors. Lists of titles may be shared electronically among departments in the library system. l. As each title goes through its “life cycle” from inception to out-of-print status, the information for that title is continually updated. m.Cataloging data is provided by the Library of Congress. For titles not covered by the Library of Congress data is provided by a staff of professional catalogers. Annotations and Table of Contents information are obtained from and edited by the Library of Congress, Baker & Taylor publishers as well the direct review journals. Review citations are obtained from top domestic review journals. More than 1 million unique titles must be ordered by the vendor each year. The vendor must provide bibliographic information and digitized cover images for titles that have been shipped. n. Simultaneous user access and internal electronic transfer of information from staff member to staff member.
