• Comprehensive administration of FEMA programs and projects contemplated by Project Worksheets (PWs); • Attend meetings with FEMA, FHWA, other Federal Agencies, and/or State Relief Programs in conjunction with and on behalf of the local government. • Collaborate with local government on project formulation, including damage assessments (field team assessment of damages including a comprehensive list of damaged structures, contents, etc.); Information gathering (photo-document damages, gather records, drawings, insurance policies, historical photos/videos, etc.); project development (define both small and large projects’ scope, size, and damages, including cost estimating that will be the basis of each PW); project submittals (draft and submit small and large project PWs to FEMA/FHWA); • Proactively identify opportunities to maximize Public Assistance and Post-Disaster Mitigation Section 406 funding within the current regulatory framework; • Provide ongoing guidance to maximize FEMA Public Assistance funding; • Coordinate and manage deliverables with FHWA and FEMA; • Assist with FEMA, FHWA and/or other federal grants quarterly reporting; • Generate time extension requests to FEMA and/or other federal grants and FHWA when necessary, so that eligibility is not forfeited; • Assist with insurance claim submission and tracking in relation to projects submitted to FEMA to avoid duplication of benefits and document final amount of insurance proceeds applied to each project; • Assist in getting the necessary legal documents for proper filing; • Advise on document retention strategies; • Coordinate with local government staff to obtain all cost and necessary backup documentation to develop, revise, and submit PWs; • Track status of FEMA and other agency reimbursement and serve as a co-liaison between FEMA/other agencies and local government; • Assist in responding to Requests for Information from FEMA/other agencies; • Assist with the submission of appeals to FEMA; • Provide detailed and periodic management reports on the status of PWs including developments, revisions, submissions/approvals, open issues, financial overview, etc.; • Provide Cash Management reports showing the projected schedule for reimbursement requests and the actual status of reimbursements received; • Preparing public procurement documentation and providing additional procurement assistance, including but not limited to preparing and writing requests for qualifications, requests for proposals, or other applicable procurements for identified projects that align with PWs, other public assistance projects, and federal and state requirements; • Development of database/electronic system for tracking and management of project worksheets, claims, grant applications and status, and associated information to facilitate effective documentation, management of grant management and funding programs, and information sharing; • Developing program guidelines, policies, procedure, implementation plans, or other pertinent documents; • Research, development, and prepare grant applications and other applicable public assistance documents; • Review data and records for compliance with federal requirements; • Advise on the management of the closeout process; and • Researching, monitoring, reporting, documenting, managing, analyzing, assessing, designing, and other work related to disaster recovery, disaster planning, disaster mitigation, and public assistance.
