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Basic Information

Reference Number

0000344493

Issuing Organization

City of Seguin

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

AF-2024-23

Title

Stage Lighting and Controls at Seguin Event Center

Source ID

PU.AG.USA.2599609.C16524801

Details

Location

United States, Texas, Guadalupe County

Piggyback Contract

Description

To Prospective Bidders,
The City of Seguin invites all qualified vendors to submit competitive proposals for the design,
procurement, and installation of new stage lighting at the Seguin Event Complex located at 950
South Austin St., Seguin, Texas, 78155. The purpose of this project is to replace the outdated
stage lighting with new state-of-the-art LED equipment and controls. Our clients use this space
for weddings, quinceaneras, awards ceremonies, and presentations. The selected vendor will be
responsible for supplying, delivering, and installing all necessary equipment. We will ask that
you work with our AV company to make sure whatever lighting program is used can be
controlled with the AV equipment somehow.

Dates

Publication

03/06/2024 08:00 AM CST

Question Acceptance Deadline

03/15/2024 05:00 PM CDT

Questions are submitted online

Yes

Closing Date

03/26/2024 03:00 PM CDT

Prebid Conference

03/15/2024 10:00 AM CDT

Prebid Conference

03/22/2024 10:00 AM CDT

Contact Information

Ashley Bruns

830-401-2451

abruns@seguintexas.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

03/15/2024 10:00 AM CDT

Location

Seguin Event Center, located at 950 South Austin Street, Seguin, Texas, 78155

Event Note

Pre-proposal meetings will occur on March 15, 2024, and March 22, 2024, at 10 am at Seguin
Event Center, located at 950 South Austin Street, Seguin, Texas, 78155. The meetings aim to
provide an overview of the project, answer any questions, and allow bidders to familiarize
themselves with the site. The pre-proposal meeting is not mandatory but recommended.
See more
Event Type

Prebid Conference

Attendance

Recommended

Event date

03/22/2024 10:00 AM CDT

Location

Seguin Event Center, located at 950 South Austin Street, Seguin, Texas, 78155

Event Note

Pre-proposal meetings will occur on March 15, 2024, and March 22, 2024, at 10 am at Seguin
Event Center, located at 950 South Austin Street, Seguin, Texas, 78155. The meetings aim to
provide an overview of the project, answer any questions, and allow bidders to familiarize
themselves with the site. The pre-proposal meeting is not mandatory but recommended.
See more

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Cover Letter	Provide a cover letter introducing your organization, highlighting relevant experience, and expressing interest in the project.	Yes	No
Company Profile	Include a brief overview of your company, including its history, qualifications, and previous experience with similar projects.	Yes	No
Technical Proposal	Present a detailed technical proposal outlining your approach to the project, including equipment recommendations, system design, and any additional services or features you can provide.	Yes	No
Equipment Specifications	Clearly list the stage lighting and control equipment you propose to supply, along with specifications, technical details, and any other pertinent information.	Yes	No
Project Timeline	Provide a comprehensive project timeline, including proposed start date and project duration.	Yes	No
References	Include a list of references from previous clients for similar projects, along with their contact information.	Yes	No
Warranty and Support	Describe the warranty coverage and ongoing support services your company provides for the supplied equipment.	Yes	No
Compliance and Safety	Ensure that all work meets current industry standards including all Federal, State and local rules and regulations.	Yes	No
Insurance	Provide proof of insurance coverage, including general liability, professional liability, and worker's compensation insurance.	Yes	No
Subcontractors	If subcontractors will be involved in the project, clearly state their roles and responsibilities, along with relevant qualifications and references.	Yes	No
No entries

Additional Bidding Instructions

Responses should be submitted via Seguin’s Bid Net portal or to the Office of the City Secretary,
City of Seguin, 205 N. River, Seguin, Texas 78155, in an envelope no smaller than 8 ½” x 11”
and clearly marked in the lower left-hand corner:
BID #AF-2024-23
Request for Proposals: Stage Lighting and Controls at Seguin Event Center
To be opened at 3:00 p.m., Tuesday, March 26, 2024

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Budget and Cost Breakdown	Present a detailed budget proposal, including the cost of equipment, installation, any necessary permits, and any other associated expenses.	Yes	No
No entries

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.