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Basic Information

Reference Number

0000219562

Issuing Organization

City of Leander

Owner Organization

City of Leander

Solicitation Type

IFB - Invitation for Bid (Formal)

Solicitation Number

S19-023

Title

Citywide Multifunction Devices (Copy/Print/Scan/Fax)

Source ID

PU.AG.USA.1922.C893876

Details

Location

United States, Texas, Williamson County

Delivery Point

City Hall 105 N. Brushy Street, Leander 78641

Purchase Type

One Time Only- Delivery Date:10/01/2019

Piggyback Contract

Description

The City of Leander, herein after “City”, seeks to LEASE from a qualified Individual, Firm or Corporation, herein after “Respondent, to provide multifunction copier equipment, herein “Devices”, maintenance services and associated consumable supplies. The list of Devices needed for each department can be found on Attachment C.
Proposals must include an “all-in” monthly cost per unit to include monthly lease price, scheduled maintenance, unlimited repair services, toner waste cartridges and all toner supplies delivered to the City’s location. Supplies shall be shipped automatically to the City.
Length of lease is sixty-months (60) with two, optional twelve-month (12) renewals.
The City seeks to maintain quality, reliability and efficiency for its office equipment. With this goal in mind several manufacturers have been specified herein to establish the City’s minimum critical requirements and performance standards of the Devices. Any example shown is listed to show functionality, type and class of equipment desired only. Alternate equivalent items will be considered.
Respondents are cautioned that any equipment recommended or installed which does not meet specifications in every aspect will not be considered or accepted. City staff can approve or disapprove of alternate equivalent manufacturer recommendations.

Dates

Publication

07/19/2019 03:53 PM CDT

Question Acceptance Deadline

08/06/2019 05:00 PM CDT

Questions are submitted online

Closing Date

08/15/2019 03:00 PM CDT

Prebid Conference

08/01/2019 02:00 PM CDT

Contact Information

Joy Baggett-Simonton

512-528-2730

jsimonton@leandertx.gov

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

08/01/2019 02:00 PM CDT

Location

City Hall - West Conference Room
Event Note
1. PRE-SOLICITATION MEETING: A non-mandatory pre-solicitation meeting will be held to fully acquaint Respondents with the unique needs of the City. The pre-solicitation meeting will be conducted on:
  August 1st, 2019 at 2:00 PM CT
  City of Leander
  City Hall Building
  105 N. Brushy Street
  Leander, TX 78641
  
  The City considers this pre-solicitation meeting non-mandatory.
  
  It is the responsibility of the Respondent to be familiar with the specifications herein and to ask any relevant questions they may have concerning this solicitation.
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Bid Submission Process

Bid Submission Type

Physical Bid Submission